IDENTISYS, INC (Bid #1) - $1,286,908.00 and NEWBART PRODUCTS, INC - $93,425.25 for Security Badging Equipment and Accessories for Various Departments - 3 Years with 2 one-year options - General and Other Funds 

Formal Bids Received July 17, 2021 for S64-S29696 - Approve various awards, as shown below, in the amount not to exceed $1,380,333.25 for security badging equipment and accessories for various departments. 

Specifics Explanation:

The Chief Procurement Officer recommends that City Council approve various awards, as shown below, in the amount not to exceed $1,380,333.25 for security badging equipment and accessories for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. These awards consist of various types of security badging equipment and accessories to be used by the Houston Airport System and the Houston Police Department for the identification of personnel and to restrict and monitor access to City of Houston buildings and facilities.

This project was advertised in accordance with the requirements of the State of Texas bid laws.  Six prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and five bids were received as detailed below.

IdentiSys, Inc. (Bid #1):  Awarded on its low overall bid  meeting specifications for Group I, Item Nos. 4, 7, 9, and 11 thru 14 (badge film, chip ID cards, printers, and ribbons) in the amount not to exceed $1,286,908.00.

Newbart Products, Inc.:  Awarded on its low bid  for Group 1, Item Nos. 1 thru 3, 5, 6, and 10 (badge film, chip ID cards, printers, and ribbons); and Group 2, Item Nos. 3 and 4 (printer maintenance and repair service) in the amount not to exceed $93,425.25.

A purchase order will be issued to the low bidder for Group 1, Item No. 15 (name badge clips) in the amount not to exceed $410.00, as the award is less than $50,000.00.

Group 1, Item No. 8, and Group 2, Item Nos. 1 and 2 are not being recommended for award. This item and services are no longer required by the departments.

M/WBE Participations:

This bid was issued with a 2% goal for MWBE participation. IdentiSys, Inc. (Bid #1) has designated the below-named company as its certified M/WBE subcontractor.

Newbart Products, Inc. is exempt from the M/WBE subcontracting goal participation as the total procurement award does not exceed the City's $100,000.00 threshold.

Hire Houston First:

The proposed award requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation.  In this case, Newbart Products, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference. IdentiSys, Inc. (Bid #1) does not meet the requirements for HHF designation; no HHF firms were within three percent.

Fiscal Note:

Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Polices.

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Jerry Adams, Chief Procurement Officer                  Department Approval Authority Signature

Finance/Strategic Procurement Division