P08-S28757-A1 - Amend Council Motion 2019-0203, passed April 24, 2019, to increase the spending authority from $2,970,008.83 to $3,712,511.04 for the purchase of Spartan replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2019-0203 to increase the spending authority for the purchase of Spartan replacement parts and repair services awarded to Metro Fire Apparatus Specialists, Inc. from $2,970,008.83 to $3,712,511.04. The additional spending authority will enable the department to continue to make purchases until a new award is presented to City Council, within the next 180 days.
This award began May 13, 2019 for a 36-month period with two one-year options to renew in the amount not to exceed $2,970,008.83. Expenditures as of October 29, 2021 totaled $2,720,008.83. All other terms and conditions shall remain as previously approved by City Council.
At the beginning of the contract term, Spartan Fire Trucks comprised 10% of the HFD pumper fleet. Through standardization of equipment initiatives, this number has grown to 50% and the requirement for replacement parts has surpassed the capacity on the initial award. The increased service cost and requirements over the past two years have depleted the spending authority faster than originally anticipated. This increase in spending authority will allow department personnel to repair fire trucks needed by first responders in the service and wellbeing of the community and themselves.
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
______________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2022
|
Out Years
|
Total
|
|
Fleet Management
|
$742,502.21
|
$0
|
$742,502.21
|