Sole Source for S17-N30093 - Approve the sole source purchase from Custom Logic Design, Inc. in the total amount of $180,873.00 for emergency alert and dispatch software license upgrades, maintenance, and support services for Houston Information Technology Services.
Specific Explanation:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve a sole source purchase in the total amount of $180,873.00 for emergency alert and dispatch software license upgrades, maintenance, and support services and that authorization be given to issue a purchase order to Custom Logic Design, Inc. This purchase is for the annual software maintenance and support which includes upgrades and technical support to Houston Fire Department’s Emergency Alert Systems (EAS) environment for a period of two years.
The renewal date listed on the invoice is July 2020 and provides coverage until July 2022. Custom Logic failed to provide a correct invoice until August 2021, which is why this item is late coming to council. Houston Fire Department is working to replace this legacy system with newer technology in the next few years.
Custom Logic Design, Inc. is the sole owner and provider of the software that supports dispatch functions to the emergency alert and dispatch software. Custom Logic Design, Inc. also holds both the copyright and source code rights for this software application.
This recommendation is made pursuant to section 252.022(a)(7)(A) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source, including items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies" is exempt from the competitive requirements for purchases.
M/WBE Participation:
M/WBE Zero Percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source for this purchase.
Fiscal Note:
Funding for this item is included in the FY22 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2022
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OUT YEARS
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TOTAL
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Houston Information Technology Services
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$180,873.00
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$0.00
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$180,873.00
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