Informal Bids Received August 4, 2021, for I04420 – Approve an award to Decoulant, Inc., in the total amount of $43,235.00 for the purchase of copper tubing.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Decoulant, Inc., in the total amount of $43,235.00 for the purchase of copper tubing and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of copper tubing. Copper tubing is used to connect meters to the larger water distribution pipes. Tubing is stored in Houston Public Work’s secure warehouse and used when needed for repair services.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Decoulant, Inc. has already received $36,880.00 for other good and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Sixteen (16) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and four (4) bids were received as outlined below:
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Company
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Total Amount
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1. Pivotal Industries
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$41,299.65 (did not meet specifications)
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2. Decoulant, Inc.
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$43,235.00
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3. Aguaworks Pipe & Supply, LLC.
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$48,306.00
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4. Brazos Janitorial Supply CompanyInc
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$51,527.70
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Decoulant, Inc.: Award on its overall low bid meeting specifications in the total amount of $43,235.00
MWBE Participation:
This procurement is exempt from the City’s MWBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, HPW does solicit bids through SPD’s e-bidding website which is promoted to all registered MWBE vendors.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Decoulant, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY22 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2022
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Out Years
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Total
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Houston Public Works
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$43,235.00
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$0.00
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$43,235.00
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