Request for Proposals Received April 1, 2021 for S19-T29776 - Approve an ordinance awarding a contract to Ford Audio-Visual Systems, LLC in an amount not to exceed $3,065,300.00 for maintenance and support services for the public address systems for the Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and the City Chief Procurement Officer recommend that City Council approved an ordinance awarding a three-year contract, with two one-year options to Ford Audio-Visual Systems, LLC in an amount not to exceed $3,065,300.00 for maintenance and support services for the public address systems for the Houston Airport System.
The scope of work requires the contractor to provide all labor, personnel, supervision, materials, equipment, incidentals, insurance, and transportation necessary to provide maintenance and support for the Public Address System which includes core system components, gate touch screen paging stations and an automated voice announcement system for Intercontinental Airport Houston (IAH) and William P. Hobby (HOU) airports. The voice announcement system is multi-lingual and provides automated ‘lifelike’ quality announcements for boarding, operational and airline announcements. The public address system serves a vital role in the efficient operation of the Houston Airport System and is essential to safety and uninterrupted airport and airline operations.
This project was advertised in accordance with the requirements of the State of Texas bid laws. 36 prospective proposers downloaded the solicitation document from SPD's e-bidding website, and as a result, one proposal was received from Ford Audio-Video Systems, LLC. Subsequent to the receipt of the proposal, prospective proposers were contacted to determine the reason for the limited response to the RFP. Potential respondents advised that they were busy and project was not within their scope of work.
The evaluation committee was comprised of five evaluators from the Houston Airport System, Houston Public Works, and the Houston Information Technology Services Departments.
The proposal was evaluated based upon the following criteria.
• Experience and Knowledge
• Technical Competence
• Maintenance and Support
• Preventative Maintenance
• Price
Ford Audio-Video Systems, LLC was deemed the best respondent.
M/WBE Subcontracting:
The request for proposal was issued as a goal oriented contract with an 10% M/WBE participation level. Ford Audio-Video Systems, LLC designated the below-named company as its certified M/WBE subcontractor.
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Name
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Type of Work
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Dollar Amount
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Percentage
|
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TransSeed Group Companies, LLC
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Parts and Labor
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$306,530.00
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10%
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Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, Ford Audio-Video Systems, LLC provides health benefits for some employees but will pay into the Contractor Responsibility Fund in compliance with City Policy.
Hire Houston First:
The proposed contract requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Ford Audio-Video Systems, LLC does not meet the requirements of HHF designation.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.
________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
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Department
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FY22
|
Out-Years
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Total Amount
|
|
Houston Airport System
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$332,500.00
|
$2,732,800.00
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$3,065,300.00
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