S72-Q26125.2-A1 - Approve an amending ordinance to Ordinance No. 2019-1019 passed on December 11, 2019, to increase the maximum contract amounts from $837,500.00 to $1,782,500.00 for the various vendor agreements between the City of Houston and (1) Brown Sterling Builders, Inc., (2) HCG Management, LLC, DBA Honesty Construction Group, and (3) Medco Respiratory Instruments, Inc. DBA Aveanna Healthcare Medical Solutions (formerly DBA Epic Medical Solutions), for aging and caregiver supportive services to senior adults through the Harris County Area Agency on Aging for the Houston Health Department.
Specific Explanation:
The Director of the Houston Health Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amounts from $837,500.00 to $1,782,500.00 for the various vendor agreements between the City of Houston and (1) Brown Sterling Builders, Inc., (2) HCG Management, LLC, DBA Honesty Construction Group, and (3) Medco Respiratory Instruments, Inc. DBA Aveanna Healthcare Medical Solutions (formerly DBA Epic Medical Solutions), for aging and caregiver supportive services to senior adults through the Harris County Area Agency on Aging (HCAAA) for the Houston Health Department (HHD).
A total of 4 contracts were awarded on December 11, 2019 by Ordinance No. 2019-1019, for a three-year term with two one-year renewal options and a cumulative award amount of $837,500.00. Three of the initial awarded contracts require increased funding, as COVID-19 pandemic created a need for local and statewide compensation funding to address unexpected service gaps. These gaps included the need to provide additional supportive services, take on new referrals, delivery of incontinent supplies and nutritional supplements, increase caregiver information services, in-home services, and respite services to name a few. Increased funding from Families First Coronavirus Response Act Funds and the CARES Act Funds enabled contractors to meet the unexpected supportive services elevated demand, however, the expenditures are nearly exceeding the original projected maximums.
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Contract No.
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Contractor
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Original Awarded Amount
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Requested Spending Increase
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Adjusted Target Amount
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4600015670
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Brown Sterling Builders, Inc.
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$250,000.00
|
$272,500.00
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$522,500.00
|
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4600015665
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HCG Management, LLC DBA Honesty Construction Group
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$250,000.00
|
$272,500.00
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$522,500.00
|
|
4600015671
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Medco Respiratory Instruments DBA Aveanna Healthcare Medical Solutions (formerly DBA Epic Medical Solutions)
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$162,500.00
|
$400,000.00
|
$562,500.00
|
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4600015673
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Catholic Charities of The Archdiocese of Galveston-Houston
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$175,000.00
|
$0.00
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$175,000.00
|
|
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Totals
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$837,500.00
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$945,000.00
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$1,782,500.00
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The program is grant funded by the Texas Health and Human Services Commission (HHSC), and HCAAA coordinates supportive services for adults age 60 and older in Harris County through a direct or community-based services delivery system.
The scope of work requires the various vendors to provide the following program services:
Option 1: Support Services
Emergency Response
Evidence-Based Interventions
Legal Assistance (Representation)
Ombudsman Services
Residential Repair Services
Option 2: Family Caregiver Support Services
Caregiver Information Services
Caregiver Respite Care-In Home
Caregiver Respite Care-Institutional
Option 3: Health Promotion Services
Dental Services Hearing Services
Vision Services
Prescription Assistance
Medical Supply Provider
Mental Health Provider
Option 4: In-home Services
Chore Maintenance
Personal Assistance Visiting
Option 5: Direct Purchase of Service Program
Fiscal Agent
M/WBE Participation:
M/WBE zero-percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
No Fiscal Note is required for grant items.
__________________________________ __________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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ESTIMATED SPENDING AUTHORITY
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DEPARTMENT
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FY2022
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OUT YEARS
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TOTAL
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Houston Health Department
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$350,000.00
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$595,000.00
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$945,000.00
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