H28728.A6 – Approve an Amending Ordinance authorizing a Sixth Amendment to Contract No. 4600012190 between the City of Houston and Tyler Technologies, Inc., (formerly Digital Health Department, Inc.) to increase the spending authority from $1,310,126.01 to $1,445,126.01 and to extend the term from July 1, 2021 to June 30, 2022 for Software product License and Software Product Maintenance and Hosting Service Agreement for the Houston Health Department.
Specific Explanation:
The Director of the Houston Health Department (HHD) and the Chief Procurement Officer (CPO) recommend that City Council approve an amending ordinance authorizing a sixth amendment to the contract between the City of Houston (COH) and Tyler Technologies, Inc., (formerly Digital Health Department, Inc.) to increase the spending authority from $1,310,126.01 to $1,445,126.01 and to extend the term from July 1, 2021 to June 30, 2022 for Software product License and Software Product Maintenance and Hosting Service Agreement for the HHD.
This contract was awarded on November 20, 2013, by Ordinance 2013-0925 for a four-year contract term in the amount of $511,771.31. On February 14, 2018 City Council approved a first amendment by Ordinance No. 2018-0101 to implement an Environmental Health Data Management System. On November 14, 2018 City Council approved second amendment by Ordinance No. 2018-0903 to extend the term until March 1, 2019. On February 20, 2019, approved third amendment by Ordinance No. 2019-0093 to extend the term until May 1, 2019. On April 17, 2019, approved fourth amendment approved by Ordinance No. 2019-0289 to extend the term until June 30, 2020, and to amend the maintenance and hosting term, the scope of services and charges sections. On June 24, 2020, approved fifth amendment by Ordinance No. 2020-0553 to extend the term until June 30, 2021, and to increase the spending authority from $1,095,126.01 to $1,310,126.01.
This amendment requesting additional funding and time is required to purchase the software products license and support services and is required to implement an Environmental Health Data Management System (EHDMS) and to maintain the exiting components of the system. The EHDMS system produces online web-based applications which allows end-users to access programs to be used by HHD in connection with inspection complaints, investigations and related activities at various types of food establishments, mobile food units, restaurants, commercial swimming pools, ambulances, special waste generators and the registration of potential emissions generators.
The scope of work requires for the vendor to provide the following services, but are not limited to:
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The use of the Client Production system in the offices.
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The use of the offline version of the System (“Field Client”).
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Software support. i.e. Correction of System-generated errors and identified bugs in the approved and implemented System functionality, and work stoppage issues created by these errors.
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Hosting of Client data and complete System application.
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Technical support to Client staff handled through Client and DHD Maintenance and Hosting Support team for modules on the current production System.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source" is exempt from the competitive requirements for purchases.
M/WBE Participation:
MWBE zero percentage goal document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY 2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
Estimated Spending Authority
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DEPARTMENT
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FY2022
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OUTYEARS
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TOTAL
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Houston Health Department
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$135,000.00
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$0
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$135,000.00
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