Formal Bids Received April 1, 2021 for S35-S29554 - Approve various awards, as shown below, in the amount not to exceed $6,030,494.01 for plumbing supplies for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve various awards, as shown below, in the amount not to exceed $6,030,494.01 for plumbing supplies for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month term with two one-year options. This award consists of plumbing supplies to be used by various departments to repair and replace plumbing equipment at City facilities and buildings citywide.
This is a price list and line item award. Relative to the price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Nine prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three bids were received as detailed below.
Apple Specialties, Inc.: Award on its low bid for Group 1 (Matco-Norca Valves Price List; which includes but is not limited to brass tees and valves), Group 12 (Sloan Wholesales Price List; which includes but is not limited to kit screw drivers, O-rings, and valve closet reliefs), Group 16 (Sunroc Water Coolers Price List; which includes but is not limited to bottled water coolers, bowls, and handicaps), Group 28 (Matco-Norca Brass Pipe Fittings Price List; which includes but is not limited to brass elbows 90 degree), Group 32 (Matco-Norca Steel Pipe Price List; which includes but is not limited to steel nipples), Group 33 (Central Component Company Price List; which includes but is not limited to brass spud closets and tees), and Group 40 (Matco-Norca Malleable Fittings Black and Galv. Price List; which includes but is not limited to elbows and couplings) in the amount not to exceed $1,073,270.00.
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Company
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Sample Pricing Total
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1.
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D.W. Industries, Inc.
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$ 129.30
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(Partial Bid/Did Not Meet Specifications)
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2.
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Apples Specialties, Inc.
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$ 1,816.82
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3.
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City Supply Company, Inc.
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$ 2,427.60
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City Supply Company, Inc: Award on its low bid for Group 3 (BrassCraft Speedway Supplies Price List; which includes but is not limited to brass fittings, brass comp inserts, and turnball supply stops), Group 4 (Central Brass Price List; which includes but is not limited to ceramic disc cartridges and canopy handles), Group 5 (American Plumber Price List; which includes but is not limited to replacement cartridge kit filters and manifolds), Group 6 (Cerro Flow Products Price List; which includes but is not limited to various sizes of copper tubing), Group 7 (Chicago Faucets Price List; which includes but is not limited to various sizes of faucets), Group 11 (Sloan Consumer Price List; which includes but is not limited to vacuum kits and urinal relief valves), Group 13 (Watts Regulator Price List; which includes but is not limited to safety valves and breaker vacuum hoses), Group 17 (Halsey Taylor Electric Water Cooler Price List; which includes but is not limited to relays and push button assemblies), Group 23 (Halsey Taylor Electric Water Cooler Price List; which includes but is not limited to kit-evap. replacement and water coolers), Group 25 (Elkay Coolers Price List; which includes but is not limited to various types of water coolers), Group 26 (Jones Stephens Price List; which includes but is not limited to pipes and washer slip joints), Group 34 (Elkay Commercial Sinks Price List; which includes but is not limited to faucets and pacemaker sinks), Group 38 (Jacknob Price List; which includes but is not limited to slide latches and door latches), Group 39 (Bradley Fixtures Price List; which includes but is not limited to sensors and valve solenoids), and on its sole bid for Group 2 (Bell Gossett Hydronic Price List; which includes but is not limited to circulators and circulator pumps), Group 8 (DrainJet Hydraulic Drain Flushers Price List; which includes but is not limited to stopper plugs and drain flusher balloons), Group 9 (LASCO Fittings Price List; which includes but is not limited to sanitary tees and long sweep bends), Group 10 (Elkay Dayton Price List; which includes but is not limited to various types of sinks), Group 14 (State Water Heaters Price List; which includes but is not limited to sandblaster elements and water heaters), Group 15 (Eljer Price List; which includes but is not limited to toilets, urinals and bowls), Group 18 (Bemis Price List; which includes but is not limited to toilet seats and cover plastic seats), Group 19 (LA-CO Price List; which includes but is not limited to tape and wax rings), Group 20 (Lenox Price List; which includes but is not limited to various sizes and types of solders), Group 21 (Rectorseal Price List; which includes but is not limited to sealant and PVC cements), Group 22 (Cello Products Price List; which includes but is not limited to copper elbows and adapters), Group 24 (Zurn 112 Price List; which includes but is not limited to wall hydrants and seals neoprene), Group 29 (Fernco Price List; which includes but is not limited to couplings and flex couplings), Group 30 (Kohler Faucets Price List; which includes but is not limited to base faucets and drains with pop-ups), Group 31 (Toto Fixtures and Parts Price List; which includes but is not limited to u-packing sets and anti-bacterial hand soap), Group 35 (American Standard Price List; which includes but is not limited to faucets and lavatory wall hung), Group 36 (Brasscraft Fittings Price List; which includes but is not limited to O.D. tubes and compression unions), Group 37 (Jay R. Smith Price List; which includes but is not limited to closet supporters, floor drains, and wall inlets), and Group 41, Line Item Nos. 1 thru 18 (copper pipes, copper tubing, and nozzles) in the amount not to exceed $4,957,224.01.
Company Sample Pricing and Line Items Total
1. D.W. Industries, Inc. $ 357.35 (Partial Bid/Higher Unit Price)
2. Apple Specialties, Inc. $ 6,692.73 (Partial Bid/Higher Unit Price)
3. City Supply Company, Inc. $2,706,737.50
Group 27 is not being awarded. The items will be purchased on an as needed basis.
M/WBE:
Zero percentage goal-document approved by the Office of Business Opportunity.
Hire Houston First:
This proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Apple Specialties, Inc. does not meet the requirements for HHF designation; no HHF firms were within three percent. City Supply Company, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority
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Department
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FY2022
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Out Years
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Total
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Houston Public Works
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$130,000.00
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$2,595,204.01
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$2,725,204.01
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| General Service |
$ 50,000.00 |
$1,262,740.00 |
$1,312,740.00 |
| Parks and Recreation |
$ 10,100.00 |
$ 830,000.00 |
$ 840,100.00 |
| Houston Airport System |
$ 40,000.00 |
$1,112,450.00 |
$1,152,450.00 |
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Total
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$230,100.00
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$5,800,394.01
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$6,030,494.01
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