S80-E29857 B & H - Approve the purchase of off-cycle automobiles, utility vehicles, vans and light-duty trucks through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Purchasing Cooperative (BuyBoard) and the Houston-Galveston Area Council (H-GAC) in the total amount of $977,287.00 for the Fleet Management Department on behalf of various departments.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the purchase of off-cycle automobiles, utility vehicles, vans and light-duty trucks through the Interlocal Agreement for Cooperative Purchasing with the Texas Local Purchasing Cooperative (BuyBoard) and the Houston-Galveston Area Council (H-GAC) in the total amount of $977,287.00 for various departments and that authorization be given to issue purchase orders to the BuyBoard and H-GAC vendors shown below. These vehicles will be used citywide by department personnel to conduct City business.
BuyBoard Contractor:
Caldwell Country Chevrolet: Approve the purchase of one (1) Chevrolet Tahoe, two (2) Chevrolet Traverses, three (3) Chevrolet Suburbans, three (3) Chevrolet Silverados 4x4, eleven (11) Chevrolet Silverados 4x2 in the total amount of $661,473.00.
Caldwell Country Ford: Approve the purchase of one (1) Ford T350 Transit Cargo Van in the total amount of $33,806.00.
Silsbee Toyota: Approve the purchase of one (1) Toyota Camry and one (1) Toyota Sienna Hybrid in the total amount of $60,908.00.
H-GAC Contractor:
Ed Morse LLC dba Freedom CDJR: Approve the purchase of nine (9) Dodge Chargers in the total amount of $221,100.00.
These automobiles, utility vehicles and light-duty trucks will come with a full three-year/36,000-mile bumper-to-bumper warranty and the truck bodies will come with a full one-year warranty. The life expectancy of these vehicles is seven years or 100,000 miles. These new vehicles will meet the EPA’s current emission standards for low emission vehicles. These vehicles will replace existing vehicles that have reached their life expectancy and will be sent to auction for disposal.
This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services from a cooperative purchasing program or organization satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services."
M/WBE Subcontracting:
M/WBE zero-percent goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston Ordinance. Bids/proposals were not solicited because the Department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Notes:
- The funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
- No significant Fiscal Operating impact is anticipated as a result of this project.
- No fiscal note is required on grant funded items
__________________________________ _____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
|
Estimated Spending Authority
|
Departments
|
FY22
|
Out Years
|
Total
|
|
Administration and Regulatory Affairs
|
$54,340.00
|
$0
|
$54,340.00
|
|
Department of Neighborhoods
|
$165,453.00
|
$0
|
$165,453.00
|
|
Houston Fire Department
|
$272, 866.00
|
$0
|
$272,866.00
|
| Houston IT Services |
$87,310.00 |
$0 |
$87,310.00 |
|
Houston Police Department
|
$307,383.00
|
$0
|
$307,383.00
|
|
Solid Waste
|
$89,935.00
|
$0
|
$89,935.00
|
|
Total
|
$977,287.00
|
$0
|
$977,287.00
|
|
| |
|