Sole Source for P03-E29851 – Approve sole source services from Frontier Southwest, Inc. in the total amount of $647,193.82 for tariffed analog private line telecommunication services for Houston Information Technology Services.
Specific Explanation:
The Chief Information Officer and the Chief Procurement Officer recommend that City Council approve spending authority for the services of tariffed analog private line telecommunications in the total amount of $647,193.82 for a sixty (60) month period and that authorization be given to issue purchase orders, as necessary, to Frontier Southwest, Inc.
Frontier Southwest, Inc. is the sole source incumbent that provides the City with the current private network and general exchange tariffed services, and maintains exclusivity based on a combination of having: (a) standing as a Local Exchange Carrier in Houston, Texas; (b) product ownership and naming rights; and (c) legacy permission by the Texas Public Utility Commission. Frontier Southwest, Inc. is the only vendor that can provide for the legacy analog private lines in certain areas within the Greater Houston Area. There are no other telephone providers that can provide this specialty service in these areas. The analog private lines are point-to-point or multipoint circuits dedicated to monitoring remote systems and facilities.
This recommendation is made pursuant to subsection 252.022(a)(7) of the Texas Local Government Code, which provides that "a procurement of items that are available from only one source..." is exempt from the competitive requirements for purchases.
MWBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bid/proposals were not solicited because the department is utilizing a sole source supplier for this purchase.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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Department
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FY2021
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Out Years
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TOTAL
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Houston Information Technology Services
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$27,552.76
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$619,641.06
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$647,193.82
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