Formal Bids Received March 18, 2021 for S64-S29744 – Approve an award to Texas Materials Group, Inc. dba Gulf Coast in the amount not to exceed $31,792,288.00 for hot mix asphaltic pavement concrete type D for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to Texas Materials Group, Inc. dba Gulf Coast on its low bid in the amount not to exceed $31,792,288.00 for hot mix asphaltic pavement concrete type D for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. This award will be used by Houston Public Works, the Houston Airport System, and Parks and Recreation Department to repair pavement failures, street pot holes, and minor street repairs, as well as, fill damaged areas of roadways.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Five prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and two bids were received as outlined below.
Texas Materials Group, Inc. dba Gulf Coast: Award on its low bid for Group 1, Line Items Nos. 1 thru 9 (various concrete mixes) and Group 2, Line Item Nos. 1 thru 5 (delivery and freight charges) in the amount not to exceed $31,792,288.00
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Company
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Total Amount
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1
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Texas Materials Group, Inc. dba Gulf Coast
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$31,792,288.00
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2.
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Vulcan Materials Company
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$33,879,175.73
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- After receipt of the bid, the Strategic Procurement Division (SPD) contacted prospective bidders to determine the reason for the limited response to the ITB. Potential bidders informed SPD that they were not in the core business of providing these materials. Another bidder failed to submit its bid response to the City Secretary's Office as required by the ITB.
MWBE Subcontracting:
This bid was issued with an 11% goal for MWBE participation.
Texas Materials Group, Inc. dba Gulf Coast has designated the below-named company as its certified MWBE subcontractor.
Company Type of Work Total Amount
R&A Transport, Inc. Material Hauling $3,497,151.68
The Office of Business Opportunity will monitor this award.
Hire Houston First:
The proposed award requires compliance with the City’s 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Texas Materials Group, Inc. dba Gulf Coast does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority
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Department
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FY2021
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Out Years
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Total
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Houston Public Works
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$ 3,050,000.00
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$ 28,493,000.00
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$ 31,543,000.00
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Houston Airport System
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$ 1,308.00
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$ 24,855.00
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$ 26,163.00
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Houston Parks & Recreation
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$ 2,000.00
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$ 221,125.00
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$ 223,125.00
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Total
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$ 3,053,308.00
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$ 28,738,980.00
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$ 31,792,288.00
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