Formal Bids Received March 18, 2021 for P08-S29427- Approve an award to AllPrint & Office Supply, Inc. in the amount not to exceed $899,150.00 for special purpose clothing for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to AllPrint & Office Supply, Inc. on its low overall bid in the amount not to exceed $899,150.00 for special purpose clothing for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. This award consists of a price list for special purpose clothing which includes but is not limited to tee-shirts, jerseys and blouses. Embroidery services will also be provided. The items will be distributed to youth participating in the free sports programs offered by the Houston Parks & Recreation Department. The youth sports programs have been ongoing for approximately 20 years and are designed to enrich children and youth that attend by providing free t-shirts in lieu of a full uniform. The Houston Health Department will distribute shirts to department employees as a uniform when providing outreach services for one of the many City sponsored health equity initiatives including SARS CoV-2 Vaccination, Project Saving Smiles, and Assessment, Intervention, and Mobilization (AIM).
This is a price list and line item award. Relative to a price list, the best discount which determines the low bid for a price list is the best bid received for quantities of high-use items selected as sample-pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.
This project was advertised in accordance with the requirements of the State of Texas bids laws. Eleven prospective bidders downloaded the solicitation document from SPD'S e-bidding website, and four bids were received as outlined below.
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Company
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Sample Pricing & Line Item Totals
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1
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AstroVegan
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$ 64,016.73 (Partial Bid)
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2.
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AllPrint & Office Supply, Inc.
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$ 256,460.14
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3.
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Bankson Group LTD dba Alamo Tees & Advertising
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$ 337,627.34
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4.
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Triple D Uniform Rental, Inc.
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$ 579,049.34
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M/WBE Participation:
This bid was issued with an 11% goal for MWBE participation. AllPrint & Office Supply, Inc. has designated the below-named companies as its certified MWBE subcontractors.
Company Type of Work Dollar Amount Percentage
Central Delivery Systems, LLC Courier Services $ 49,453.25 5.5%
Dominisii Apareru, Inc. Screen Printing $ 49,453.25 5.5%
Hire Houston First:
The proposed award requires compliance with the City's ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, AllPrint & Office Supply, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2022 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
______________________________________ ____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
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Department
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FY2022
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Out Years
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Total
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Houston Health
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$ 20,000.00
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$ 145,000.00 |
$ 165,000.00
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Parks & Recreation
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$ 7,000.00
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$ 727,150.00
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$ 734,150.00
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Total Amount
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$ 27,000.00
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$ 872,150.00
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$ 899,150.00
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