Formal Bids Received February 25, 2021 for S10-L29699 – Approve an ordinance awarding a contract to Rentokil North America, Inc. in the maximum contract amount of $896,753.92 for HAS Guaranteed Interior Plant Maintenance Services for the Houston Airport System.
Specific Explanation:
The Director of Houston Airport System (HAS) and the Chief Procurement Officer (CPO) recommend that City Council approve an ordinance awarding a three-year contract to Rentokil North America, Inc. on its low bid meeting specifications for HAS guaranteed interior plant maintenance services in the maximum contract amount of $896,753.92 for HAS.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Forty (40) prospective bidders downloaded the solicitation document from the Strategic Procurement Division's (SPD) e-bidding website, and four bids were received as outlined below:
Company Total Amount
1. Rentokil North America, Inc. $ 896,753.92
2. Always in Season, Inc. $1,072,499.00
3. Euflora Interscaping, Inc. $1,130,053.44
4. Sherrariums Co. $2,003,584.00
The scope of work requires that the interior-scape plant maintenance contractor provide all labor, supervision, equipment, sufficient transportation, materials, supplies and chemicals needed to satisfactorily perform weekly services by maintaining and enhancing interior foliage plant displays throughout designated terminals and high-traffic areas and public office spaces inside the Bush Intercontinental and Hobby Airports. Contractor shall also perform the following services to include dusting and wiping off leaf surfaces, plant rotations, replacing plants, watering, pest and disease management, and fertilizing.
This contractor has extensive horticultural and interior plant maintenance services and shall provide a cost-effective turn-key operation with a guaranteed plant maintenance schedule. All contractor services performed under this contract shall meet and comply with local, federal and state ordinances, as well as mirroring the best industry practices.
M/WBE Participation:
This invitation to bid was issued as a goal-oriented contract with a 12% goal for M/WBE participation level. Rentokil North America, Inc. has designated the below-named company as its certified M/WBE subcontractor:
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Name
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Type of Work
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Amount
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%
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GQ Industries LLC
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Bromeliad rotation and plant maintenance services.
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$107,610.47
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12%
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Pay or Play Program:
The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, Rentokil North America, Inc. provides health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Rentokil North America, Inc. is not a designated company and/or no HHF firms were within three/five percent of the lowest bidder; therefore, the HHF preference was not applied to the award of this contract.
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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___________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2021
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OUT YEARS
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TOTAL
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Houston Airport System
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$49,820.00
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$846,933.92
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$896,753.92
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