Emergency Purchase Order for S21-E29790 - Approve payment to City Supply Company, Inc. in the amount not to exceed $22,166.63 related to the impact of Winter Storm Uri for plumbing supplies for the Houston Parks and Recreation Department.
Specific Explanation:
The Director of the Houston Parks and Recreation Department (HPARD) and the Chief Procurement Officer recommend that City Council approve payment in the amount not to exceed $22,166.63 related to the impact of Winter Storm Uri and that authorization be given to issue a purchase order to City Supply Company, Inc. for plumbing supplies for HPARD.
The Strategic Procurement Division (SPD) issued an emergency purchase order to City Supply Company, Inc. on or about February 19, 2021 for plumbing supplies to address the impact of Winter Storm Uri which caused water main breaks and related plumbing issues in several Parks Department facilities. The supplies ordered were needed to repair the damage in community centers, irrigation systems, pools, and tennis centers. Without repairs there would be no potable water available to these facilities for patrons utilizing the restroom facilities. The vendor was selected for their quality of services and immediate response time to address the emergency safety situation. City Supply Company, Inc. submitted partial invoices totaling $21,155.89 for emergency supplies on April 6, 2021. The supplies are in high demand and HPARD has been advised of delivery delays due to manufacturer back orders.
Throughout the fiscal year 2021, the Houston Public Work and HPARD previously issued purchase orders in the total amount of $62,135.15 to City Supply Company, Inc. By the issuance of this purchase order for the total amount of $22,166.63, the aggregate total spend will be $84,301.78, and therefore City Council approval is required.
This recommendation is made pursuant to section 252.022(a)(2) of the Texas Local Government Code, which provides that "a procurement necessary to preserve or protect the public health or safety of the municipality's residents" is exempt from the competitive bidding process.
M/WBE Participation:
These Emergency Purchase Orders have been reviewed for possible MWBE participation. In cases where participation is possible, appropriation OBO documentation will be provided.
Hire Houston First:
The proposed procurements are exempt from the City's Hire Houston First ordinance. Bids/ proposals were not solicited because the departments are utilizing emergency purchase orders for these procurements.
Disaster Note:
This item is related to the impact of Winter Storm Uri and it is the City's intent to use other federal funding sources for eligible expenditures
Fiscal Note:
Funding for this item is not included in the FY2021 Adopted Budget. Therefore, a Fiscal note is required as stated in the Financial Policies.
__________________________________ _______________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Fiscal Operating Impact
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Recurring or One-Time
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One-time
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Fund Name
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FY2021
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Out Year
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Total
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PRD General Fund
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22,166.63
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-
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22,166.63
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Total
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22,166.63
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-
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22,166.63
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