EVANS CONSOLES INCORPORATED for approval of spending authority for purchase of Telecommunication and Dispatch Console Furniture through the Texas Multiple Award Schedule (TxMAS) for Various Departments - $569,213.71 - Reimbursement of Equipment/Project and Grant Funds

S21-E29773 - Approve spending authority  in the total amount of $569,213.71 for the purchase of telecommunication and dispatch console furniture from Evans Consoles Incorporated through the Texas Multiple Award Schedule (TXMAS) Program for various departments.

Specific Explanation:

The Chief Procurement Officer recommends that City Council approve spending authority for the purchase of telecommunication and dispatch console furniture from Evans Consoles Incorporated through the Texas Multiple Award Schedule (TXMAS) Program in the total amount of $569,213.71 and that authorization be given to issue purchase orders for various departments.  This workspace furniture will be used at the Houston Emergency Center (HEC) and the Houston Fire Department (HFD).  This purchase will replace existing furniture that is worn beyond economical repair, as well as provide furnishings to support existing and budgeted positions.  The appropriated funds from the Reimbursement of Equipment/Project Fund 1850, will be reimbursed by the Greater Harris County 9-1-1 Emergency Network.

This furniture purchase consists of ten (10) two-unit consoles and twenty (20) chairs for HEC and two (2) two-unit consoles for HFD. Each console provides two individual workstations.  The furniture will come with the manufacturer's standard warranty and the life expectancy is 10 - 15 years.  The vendor will be required to provide all labor, materials, parts, tools, and transportation necessary to demolish and dispose of the existing workstations and furnish and install the new console furniture.  The vendor shall deliver the new consoles 90 days from receipt of a purchase order. 

This recommendation is made pursuant to subsection 271.102(c) of the Texas Local Government Code, which provides that "a local government that purchases goods or services [from a cooperative purchasing program or organization] satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”

MWBE Participation:

Zero-percentage goal document approved by the Office of Business Opportunity.

Hire Houston First:

This procurement is exempt from the City’s Hire Houston First ordinance.  Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

• No significant Fiscal Operating impact is anticipated as a result of this project.

• No fiscal note is required on grant funded items.
  
  

_____________________­­­­­­­__________________                         

Jerry Adams, Chief Procurement Officer                

Finance/Strategic Procurement Division

Ordinance 2021-0031- approved January 13, 2021.

$470,262.04 -  Reimbursement of Equipment/Project Fund (1850)- Previously appropriated by Ord. No.: 2021-0031

$  98,951.67  - Federal State Local - Pass Through Fund (5030)         

$569,213.71 Total