ORDINANCE awarding contract to HAHN EQUIPMENT COMPANY, INC for Submersible Pump Repair Services for the Public Works & Engineering Department; providing a maximum contract amount - 3 Years with two one-year options - $5,378,684.00 - Enterprise Fund

The Director of the Public Works and Engineering Department and the City Purchasing Agent recommend that City Council approve an ordinance awarding a three-year contract, with two one-year options, to Hahn Equipment Company, Inc. on its low bid for Bid Groups I & II in a total amount not to exceed $5,378,684.00 for large submersible pump repair services for the Public Works & Engineering Department. The City Purchasing Agent may terminate this contract at any time upon 30-days written notice to the contractor. This contract will be used to repair the electric motor and pump assemblies of submersible pumps ranging from less than 126-HP to 400-HP or greater. Submersible pumps are used to pump wastewater at 400 lift stations and 40 treatment plants located throughout the City.

The project was advertised in accordance with the requirements of the State of Texas bid laws. Sixty-One prospective bidders viewed the solicitation document on SPD’s e-bidding website and four bids were received as outlined below:

COMPANY                                                                 TOTAL AMOUNT
1. Hahn Equipment Company, Inc.                             $5,378,684.00
2. Precision Pneumatics, Inc.                                     $5,621,885.00.

The scope of work requires the contractor to provide all equipment, facilities, labor, materials, parts, supervision and transportation necessary to disassemble, inspect, and rewind or recondition the submersible pump motors, and reassemble and test the units. The contractor will also be required to inspect all the components and clean all parts before rewinding or reconditioning the pumps. After all repairs are made, the contractors will balance and test the rotors and impellers at their full voltage to ensure that the pump is performing at optimum level.

M/WBE Subcontracting:
This invitation to bid was issued as a goal-oriented contract with an 8.02% M/WBE participation level. Hahn Equipment Company, Inc. has designated the following companies as its certified M/WBE subcontractors. 
 
 
Name                                         Type of Work                     Dollar Amount        %
Race Horse Express, LLC        Freight Service                 $112,000.00                 2.08%

 
Coastal Machine                      Machine Work                   $155,000.00                2.88%
& Mechanical, LLC

B-W Industrial Supply             Provide Lubrication             $14,700.00                  0.27%
Corporation

Office Effects, Inc.                  Supply Contract Forms        $34,000.00                  0.63%

Nationwide Testing                 Contract Drug Testing         $1,200.00                    0.02%
Systems

B&C Painting and                   Painting                                 $67,000.00               1.25%
Wallcovering, LLC

Sterling Electrical                     Electrical Work                     $48,000.00                0.89%

Services, LLC,
dba Sterling Wiring Solutions

Total:                                                                                     $431,900.00             8.02%

This contract will be monitored by the Office of Business Opportunity.

Hire Houston First:
The proposed contract requires compliance with the City’s Hire Houston First ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, the proposed Contractor, Hahn Equipment Company, Inc. meets the requirements of Hire Houston First.

Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, Hahn Equipment Company, Inc. provides benefits for eligible employees in compliance with City policy.

Note: Bid Group Nos. III - VI will not be awarded and will be rebid.
 

David Guernsey, Assistant Director                        PWE            832-395-3640

Richard Morris,  Sr. Procurement Specialist           SPD             832-393-8736