SUBJECT: Second Amendment and a Fourth Additional Appropriation to the Professional Engineering Services Contract between the City of Houston (City) and Kavi Consulting, Inc. for FY19 Local Drainage Project Work Order Design Contract 6.
RECOMMENDATION: (SUMMARY) Approve Second Amendment for FY19 Local Drainage Project Work Order Design Contract 6 with Kavi Consulting, Inc., and appropriate additional funds.
PROJECT NOTICE/JUSTIFICATION: This project is part of the Capital Improvement Plan (CIP) Program. This program is required to provide professional engineering services to address necessary local storm water drainage system and roadside ditch improvements and repairs citywide.
DESCRIPTION/SCOPE: This project consists of professional engineering services to resolve localized storm water drainage problems that have been nominated by the Transportation and Drainage Operations. The project scope is established by each work order. The work orders are prioritized based on a range of factors from public safety to level-of-service.
LOCATION: The projects are located throughout the City.
PREVIOUS HISTORY AND SCOPE: City Council approved the original contract on June 12, 2019, under Ordinance No. 2019-0430.The scope of work under the original contract consisted of professional engineering services for Local Drainage Project work orders. Under this contract, the Consultant completed engineering investigations and design work. City council approved the first additional appropriation on December 4, 2019, under Ordinance No. 2019-0957, second additional appropriation was approved on June 17, 2020, under Ordinance No. 2020-0521 and a third additional appropriation was approved on November 4, 2020 under Ordinance No. 2020-0941. The Consultant completed engineering investigations and design work.
SCOPE OF THIS AMENDMENT AND FEE: The amendment and requested fourth additional appropriation are required to allow the existing contract to continue Phase I Preliminary Basic Design and Additional Services, Phase II Final Basic Design and Additional Services, and Phase III Construction Phase Services, as they relate to existing and future storm water maintenance, rehabilitation, and reconstruction projects. The Basic Design and Additional Services fee for each work order will be negotiated based on the scope of service required and all Phases will be paid on a reimbursable basis with authorization not-to-exceed the agreed amount.
The total requested appropriation is $315,000.00 to be appropriated as follows: $300,000.00 for contract services and $15,000.00 for CIP Cost Recovery.
PAY OR PLAY PROGRAM: The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Contractor provides health benefits to eligible employees in compliance with City policy.
M/WBE PARTICIPATION: The M/WBE goal established for this project is 24%. The original contract and subsequent additional appropriation amounts total $600,000.00. The Consultant has been paid $163,387.46 (27.23%) to date. Of the amount paid to consultant, $32,764.00 (20.05%) has been paid to M/WBE sub-consultants to date. Assuming approval of the requested additional appropriation, the contract amount will increase to $900,000.00. The Consultant proposes the following plan to meet the M/WBE goal.
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Name of Firms
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Work Description
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Amount
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% of Total Contract
|
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Paid Prior M/WBE Commitment
|
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$32,764.00
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3.64%
|
|
Unpaid Prior M/WBE Commitment
|
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$117,236.00
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13.03%
|
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1. Austin-Reed Engineers, LLC
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Geotechnical Services
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$30,000.00
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3.33%
|
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2. ESOR Consulting Engineers, Inc.
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Surveying Services
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$45,000.00
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5.00%
|
|
|
|
|
|
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3. HVJ Associates, Inc.
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Engineering Services
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$63,000.00
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7.00%
|
|
|
|
|
|
|
|
|
|
|
|
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TOTAL
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$288,000.00
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32.00%
|
FISCAL NOTE: No significant Fiscal Operating Impact is anticipated as a result of this project.
____________________________________
Carol Ellinger Haddock, P.E.
Director
Houston Public Works
WBS No. M-420126-0108-3