Emergency Purchase Order for S21-E29731 - Approve payment to Aggreko, LLC in the total amount of $225,435.77 for the rental of temporary heating ventilation and air conditioning systems for the General Services Department.
SPECIFIC EXPLANATION:
The Director of the General Services Department (GSD) and the Chief Procurement Officer recommend that City Council approve spending authority in the amount not to exceed $225,435.77 and that authorization be given to a issue purchase order to Aggreko, LLC for the rental of temporary heating ventilation and air conditioning (HVAC) systems for the GSD.
The CPO issued an emergency purchase order to Aggreko, LLC on or about October 21, 2020 for four (4) chiller packages at the following locations: 1) Houston Arson Evidence and Property Room located at 3102 Center St.; 2) Northside Health Center at 8505 Schuller Rd.; 3) Good Neighbor Healthcare Center at 190 Heights Blvd.; and 4) Houston Fire Department Facility at 1205 Dart St. The HVAC systems at these locations failed and could not maintain the proper 70° - 74° Fahrenheit cooling temperatures needed to support air flow quality to the occupants at each location.
Aggreko, LLC was selected for their quality of services and immediate response time to deliver the systems and address the emergency health and safety situation. It was imperative that the contractors could mobilize and install the temporary cooling systems immediately to ensure that the locations could remain operational. Aggreko, LLC has submitted invoices totaling $225,435.77 for services rendered from issuance of EPO.
This recommendation is made pursuant to subsection 252.022(a)(2) of the Texas Local Government Code, which provides that “a procurement necessary to protect the public health and safety of the municipality's residents" is exempt from competitive bidding.
MWBE Participation:
This procurement is exempt from M/WBE subcontracting participation goal because the department utilized an emergency purchase order for this purchase.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. The bid was not solicited because the department utilized an emergency purchase order for this order.
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore, no Fiscal note is required as stated in the Financial Policies.
__________________________________ ___________________________
Jerry Adams, Chief Procurement Officer Department Approval Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2021
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OUT YEARS
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TOTAL
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General Services Department
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$225,435.77 |
$0.00
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$225,435.77
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