S19-L26155-A1 - Approve an amending ordinance to Ordinance No. 2018-0255, passed March 28, 2018 to increase the maximum contract amount from $981,159.00 to $1,226,448.27 for Contract No. 4600014764 between the City of Houston and Firetrol Protection Systems, Inc. for portable fire extinguisher and fire hose inspection, maintenance, and hydrostatic testing services for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an amending ordinance to increase the maximum contract amount from $981,159.00 to $1,226,448.27 for the contract between the City of Houston and Firetrol Protection Systems, Inc. for portable fire extinguisher and fire hose inspection, maintenance, and hydrostatic testing services for Houston Public Works, Solid Waste Management, Houston Fire and General Services departments.
This contract was awarded on March 28, 2018, by Ordinance No. 2018-0255, for a three-year term with two one-year options in an amount of $981,159.00. Expenditures as of November 30, 2020 totaled $806,498.93. The budget shortfall on the current contract is due to funding that was estimated based on spend with the previous contractor. The current contractor, Firetrol Protection Systems, Inc., has higher rates than the previous contractor and it was anticipated that funding would only last the initial three-year term of the contract. As a result of the funding shortfall, the maximum contract amount will be exhausted prior to the end of the entire contract term (three years, plus two one-year renewal options). Therefore, an increase to the maximum contract amount is needed to ensure that these services continue until a new contract is awarded. Strategic Procurement Division will be starting the procurement for a new contract with an Invitation Bid (ITB).
The scope of work requires the contractor to provide all labor, supervision, test equipment, materials, and transportation to perform annual inspections, maintenance, and hydrostatic testing of over 8,359 portable fire extinguishers and 220 fire hoses citywide. The contractor will also supply, at no cost to the City, loaner fire extinguishers during periods when the City’s fire extinguishers are out of service.
M/WBE Subcontracting:
The contract was awarded with a 11% M/WBE participation goal. Firetrol Protection Systems, Inc. is currently achieving 18.89% M/WBE participation.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY2021
|
OUT YEARS
|
TOTAL
|
|
General Services Department
|
$ 0.00
|
$90,757.21
|
$90,757.21
|
|
Houston Public Works
|
$20,964.00
|
$60,000.00
|
$80,964.00
|
|
Houston Fire Department
|
$68,761.00
|
$ 0.00
|
$68,761.00
|
|
Solid Waste Management
|
$ 0.00
|
$ 4,807.06
|
$ 4,807.06
|
|
TOTALS
|
$89,725.00
|
$155,564.27
|
$245,289.27
|