S17-H29685 – Approve spending authority for an amount not to exceed $528,000.00 for the purchase of managed print services from The Stewart Organization through the Texas Department of Information Resources for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve spending authority for an amount not to exceed $528,000.00 for the purchase of managed print services through the Texas Department of Information Resources (DIR) for a 48-month term, and that authorization be given to issue purchase orders to the DIR Go-Direct vendor, The Stewart Organization.
These managed print services contain unique printing and scanning needs for the Houston Permitting Center (HPC), generating on-hand receipts, permits, certifications, and renewals on demand. The vendor services will include an update to existing printing hardware and maintenance which is covered under contract no. DIR-CPO-4437 through the active managed service agreement. These services are provided at the HPC located at 1002 Washington Avenue, Houston, TX 77002. HPC houses six (6) City of Houston departments and four (4) HPW service lines, all of which utilize the managed print services.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority
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Department
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FY21
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Out Years
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Total
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Houston Public Works
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$132,000.00
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$396,000.00
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$528,000.00
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