Informal Bids Received October 8, 2020, for I03733 – Approve an award to Bevco Company, in the total amount of $29,540.00 for the purchase of check valves for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Bevco Company, in the total amount of $29,540.00 for the purchase of check valves and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of two (2), 24-inch check valves for submersible pumps at the Chimney Rock #2 FN 53 Lift station located at 11677 Chimney Rock. The new 24-inch check valves will replace two lift station submersible pumps check valves that need repair and are beyond their life expectancy. The new check valves will bring the operation of the Chimney Rock #2 lift station to full capacity and prevent the lift station from going out of service.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Bevco Company has already received $47,227.76 for other good and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Twenty-two (22) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and five (5) bids were received as outlined below:
Company Total Amount
1. Bevco Company $29,540.00
2. Water Technology Resources $31,560.00
3. Decoulant, Inc. $39,969.60
4. Decoulant, Inc. $40,696.32
5. The Valve Agency Inc. $51,180.00
Bevco Company: Award on its overall low bid meeting specifications in the total amount of $29,540.00
M/WBE Participation:
This procurement is exempt from the City’s M/WBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold. However, the selected vendor is a certified DBE, SBE and WBE vendor.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Bevco Company is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2021
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Out Years
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Total
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Houston Public Works
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$29,540.00
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$0.00
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$29,540.00
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