Sole Bid Received July 16, 2020 for S77-S29038 - Approve an award to 5205 Limited Partnership dba Houston Communications, Inc. in the amount not to exceed $835,794.08 for miscellaneous two-way radios, replacement parts, and accessories for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve an award to 5205 Limited Partnership dba Houston Communications, Inc. on its sole bid in the amount not to exceed $835,794.08 for miscellaneous two-way radios, replacement parts, and accessories for various departments. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year options. This award consists of a price list which includes but is not limited to Motorola portable radios, batteries, chargers, microphones, adapters, and mounting bracket kits (Group II) and line items for cables and antennas (Group IV, Item Nos. 1 thru 6). The award also includes installation services (Group V, Item Nos. 1, 8, and 17 thru 25) and annual preventative maintenance (Group VI, Item Nos. 1 thru 5). This award will be used by the Houston Airport System and the Police and Parks & Recreation Departments to replenish, repair, refurbish, and maintain existing equipment that provides communication capabilities for City personnel as they perform various maintenance and service activities.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Three prospective bidders downloaded the solicitation document from SPD's e-bidding website and one bid was received. Subsequent to receipt of the bid, the Strategic Procurement Division contacted potential bidders to determine the reason for the limited response to the Invitation to Bid. Prospective bidders advised that their company did not supply these types of products or services.
Group I, Item Nos. 1 thru 25; Group III, Item Nos. 1 thru 6; and Group V, Item Nos. 2 thru 7, and 9 thru 16 are not being awarded. These items will be rebid.
M/WBE Subcontracting:
This bid was issued with an 11% goal for M/WBE participation. 5205 Limited Partnership dba Houston Communications, Inc. has designated the below-named company as its certified M/WBE subcontractor.
|
Company
|
Type of Work
|
Dollar Amount
|
|
Castillo Information Technology Services, LLC dba Castillo & Associates, Information Technology Consultants
|
Provide radio parts & accessories
|
$91,937.35
|
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, 5205 Limited Partnership dba Houston Communications, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
|
Estimated Spending Authority
|
|
Department
|
FY21
|
Out Years
|
Total
|
|
Houston Airport System
|
$ 29,909.40
|
$269,184.68
|
$299,094.08
|
|
Police
|
$ 70,000.00
|
$365,000.00
|
$435,000.00
|
|
Parks & Recreation
|
$ 700.00
|
$101,000.00
|
$101,700.00
|
|
Total
|
$100,609.40
|
$735,184.68
|
$835,794.08
|