Informal Bids Received September 11, 2020, for I03599 – Approve an award to Decoulant, Inc., in the total amount of $28,500.00 for the purchase of traffic signal poles for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve an award to Decoulant, Inc., in the total amount of $28,500.00 for the purchase of traffic signal poles and that authorization be given to issue a purchase order for Houston Public Works.
This is for the purchase of twenty-five (25) traffic signal poles (21”x 4.5”, steel) for Houston Public Works’ traffic operations to have in stock to replace damaged poles across the City.
This project was advertised in accordance with the requirements of the State of Texas bid laws for an informal procurement. Decoulant, Inc. has already received $ 40,574.92 for other good and/or services this fiscal year. This purchase would put them above the $50,000 threshold and therefore requires Council action. Fifteen (15) prospective bidders downloaded the solicitation document from SPD’s e-bidding website and three (3) bids were received from group two as outlined below:
Company Total Amount
1. Decoulant, Inc. $28,500.00
2. Decoulant, Inc. $29,687.50
3. Environmental Sorbents LLC $33,896.25
Decoulant, Inc.: Award on its overall low bid meeting specifications in the total amount of $28,500.00
M/WBE Participation:
This procurement is exempt from the City’s M/WBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 threshold.
Hire Houston First:
The proposed contract requires compliance with the City’s ‘Hire Houston First’ ordinance that promotes economic opportunity for Houston businesses, while supporting job creation. In this case, Decoulant, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY2021
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Out Years
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Total
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Houston Public Works
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$28,500.00
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$0.00
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$28,500.00
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