Formal bids received October 1, 2020 for S87 - N29629 - Approve various awards, as shown below, in the total amount of $620,141.00 for Harvey Light-Duty Replacement Vehicles for the Fleet Management Department on behalf of Houston Police Department and Houston Fire Department.
Specific Explanations:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve various awards as shown below, in the total amount of $620,141.00 for twenty two (22) patrol units for the Houston Police Department and (1) cargo van for the Houston Fire Department and authorization be given to issue purchase orders to the vendors shown below. The vehicles will be used citywide by department personnel to conduct City business. The funding for these vehicles is included in the adopted FY20 Capital Improvement Plan (CIP).
This project was advertised in accordance with the requirements of the State of Texas bid laws. Four (4) prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three (3) bids were received as detailed below:
Cowboy Chrysler Dodge Jeep Ram: Award on its low bid for Item No. 1, twenty two (22) light-duty police sedans in the total amount of $593,846.00.
Company Amount
1. Cowboy Chrysler Dodge Jeep Ram $593,846.00
Silsbee Ford: Award on its low bid for Item No. 2, one (1) small cargo van in the total amount of $26,295.00.
Company Amount
1. Silsbee Ford $26,295.00
2. Caldwell Country Ford $26,915.00 (Higher Unit Price/Partial Bid)
The sedans and van will come with a full three-year/36,000-mile bumper-to-bumper warranty. The life expectancy of these vehicles is seven years or 100,000 miles. These vehicles will meet the EPA's current emission standards for low emission vehicles and will replace vehicles that have reached their life expectancy. The old vehicles will be sent to auction for disposal.
This FEMA Harvey Light-Duty Replacement Vehicle Package No. 3 consists of twenty-three (23) vehicles.
M/WBE Participation:
Zero-percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed procurement may be funded by a federal grant, exempt from the "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston Businesses and supports job creation.
Disaster Recovery Note:
This item is related to the impact of Hurricane Harvey DR4332 and it is the City's intent to seek reimbursement from the Federal Emergency Management Agency (FEMA) and other eligible sources for such expenditures.
Fiscal Note:
No significant Fiscal Operation impact is anticipated as a result of this project.
__________________________________ _____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY20
|
Out Years
|
Total
|
|
Houston Fire
|
$26,295.00
|
$0
|
$26,295.00
|
|
Houston Police
|
$593,846.00
|
$0
|
$593,846.00
|
|
|
|
|
$620,141.00
|