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CITY OF HOUSTON - CITY COUNCIL
Meeting Date: 11/4/2014
ALL
Item Creation Date: 10/29/2014
10253 - Two Digital Mailing Systems and Two Postage Meters
Agenda Item#: 11.
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| | | | | | | | Summary:
PITNEY BOWES, INC for Lease of Two Digital Mailing Systems and Two Postage Meters from the State of Texas Procurement and Support Services Contract for the Administration & Regulatory Affairs Department - 3 Years - $77,832.00 - General Fund |
| | | | | | | | Background:
The Director of Administration and Regulatory Affairs and the City Purchasing Agent recommend that City Council approve a 36-month lease of two digital mailing systems and two postage meters in the total amount of $77,832.00 from the State of Texas Procurement and Support Services Contract for the Administration and Regulatory Affairs Department and that authorization be given to issue a purchase order to the State contract supplier, Pitney Bowes, Inc. The new mailing systems and postage meters (units) will be used to process the City’s outgoing mail as well as facilitate electronic departmental billing and express package tracking.
The scope of work requires the contractor to provide all labor, equipment, supervision, training and transportation necessary to furnish and install two 2-3000 series digital mailing systems consisting of a power stacker, console, smart program for postage charge back, PC interface, meter interface kit, 70/149 lb. weighing platform and laser printer. Additionally, the lease includes two digital postage meter machines, which will provide electronic delivery, signature confirmation, and certified mail tracking. The new mailing units will replace three- and four-year-old units that are no longer under contract.
HIRE HOUSTON FIRST:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.
Sections 271.071 through 271.083 of the Texas Local Government Code provide the legal authority for local governments to participate in the State of Texas Purchasing Program.
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| | | | | | | | Amount of Funding:
Award Amount: $77,832.00 - General Fund (1000) |
| | | | | | | | Source of Funding:
General Fund
General Fund (1000) |
| | | | | | | | Contact Information:
Lara Cottingham ARA 832-393-8503
Ray DuRousseau SPD 832-393-8726
Angela Dunn SPD 832-393-8746 |
| ATTACHMENTS: | | Description | Type | | RCA# 10253 | Signed Cover sheet | | 2014-986 | Ordinance/Resolution/Motion |
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