Item Coversheet


Meeting Date: 10/27/2020
Item Creation Date: 10/5/2020

T28979 - Baggage Handling Systems Operations & Maintenance Services - ORDINANCE

Agenda Item#: 20.


ORDINANCE approving and authorizing contract between City of Houston and JSM & ASSOCIATES, LLC for Baggage Handling Systems Operations and Maintenance Services for the Houston Airport System; providing a maximum contract amount - 5 Years - $12,229,924.50 - Enterprise Fund


Request for Proposals received May 28, 2020 for S72-T28979- Approve an ordinance awarding a contract to JSM & Associates, LLC in the maximum contract amount not to exceed $12,229,924.50 for baggage handling systems operations & maintenance services for the Houston Airport System.


Specific Explanation:

The Director of the Houston Airport System (HAS) and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a five-year contract to JSM & Associates, LLC for a total contract amount not to exceed $12,229,924.50 for baggage handling systems operations & maintenance services. The Director of HAS may terminate this Agreement at any time by giving 30 (thirty) days written notice to the contractor, with a copy of the notice to the Chief Procurement Officer.


JSM & Associates, LLC will provide complete operations and maintenance 24/7, 365 days per year, of existing and replacement baggage handling systems located at Bush Intercontinental Airport’s Terminals A & D and the Federal Inspection Station (FIS) for the following:  21,970 LF (linear feet) of baggage belts (multiple manufacturers), seven (7) Smart Security Lanes located at Terminal D Checkpoint, and thirty (30) make-up/baggage claim carousels. 


The Request for Proposals (RFP) was advertised in accordance with the requirements of the State of Texas bid laws. Thirty-three (33) prospective proposers viewed the solicitation document on the Strategic Procurement Division’s e-bidding website, and as a result, four proposals were received by Daifuku Airport Technologies, Oxford Airport Technical, JBT AeroTech Corporation, and JSM & Associates, LLC. The evaluation committee (EC), consisted of employees from HAS and Houston Public Works.


The proposals were evaluated based upon the following criteria:


1.     Personnel/Staffing Requirements

2.     Reputation/Qualifications/Experience

3.     Management Strategy Plan

4.     Efficiency/Sustainability/Energy Savings/EAMS

5.     Fee Schedule Proposal


The EC is confident JSM & Associates, LLC is well-qualified to perform the required services as outlined in the RFP.


MWBE Subcontracting:

The RFP was advertised with a 7% goal for M/WBE participation. JSM & Associates, LLC submitted a plan meeting the goal at 7% and has designated the following subcontractor as its certified M/WBE subcontractor.



Type of Work



BE Staffing Solutions, LLC

Temporary Staffing/Labor Agency





Pay or Play Program:

The proposed contract requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, JSM & Associates, LLC has elected to play and will provide health benefits to eligible employees in compliance with City policy.


Hire Houston First: 

The proposed contract requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, JSM & Associates, LLC is not a designated HHF company, but they were the successful awardee without the application of the HHF preference.


Fiscal Note:

Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.





____________________________________            ____________________________

Jerry Adams, Chief Procurement Officer                Department Approval Authority

Finance/Strategic Procurement Division










Houston Airport System










Amount and Source of Funding:

$12,229,924.50- HAS Revenue Fund (8001)

Contact Information:




Richard Morris, SPD Division Manager


(832) 393-8736

Yvette Smith, SPD Sr. Procurement Specialist


(832) 393-8765

Todd Curry, C.M.


(281) 233-1896

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