S19-L29608 – Approve Spending Authority in the amount not to exceed $5,730,750.00 to purchase heating, ventilation, and air conditioning services through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve spending authority to purchase heating, ventilation, and air conditioning (HVAC) services through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) in the amount not to exceed $5,730,750.00 for Houston Public Works. It is further requested that authorization be given to make purchases, as needed, for a 36-month period to the HCDE contractor, The Brandt Companies, LLC.
The scope of work requires the Contractor to furnish all labor, personnel, management, supervision, replacement parts, equipment, tools, materials, supplies, testing equipment, personal protective equipment, chemicals, associated components, expendable items, transportation, facilities, permits, and training required for HVAC services, including window units, fan coil units, split systems, roof-top units, chillers (air and water), boilers, and auxiliary equipment (controls, thermostats, ducts, etc.).
M/WBE Subcontracting:
The HCDE agreement does not have an M/WBE subcontracting component; however, The Brandt Companies, LLC has agreed to subcontract 11% of the work to certified City of Houston M/WBE firms and has designated the following companies as its certified M/WBE contractors.
Subcontractor Type of Work Dollar Amount Percentage
Distribaire, Inc. HVAC Equipment $157,595.63 2.75%
Goes Sales of Texas, Inc. dba HVAC Equipment $157,595.63 2.75%
Goes Sales Heating Systems
Independent A/C Refrigeration HVAC Services $157,595.63 2.75%
Washington & Son’s Air
Conditioning and Heating, LLC HVAC Services $157,595.63 2.75%
Pay or Play Program:
The proposed award requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. This procurement is exempt from the City’s ‘Pay or Play’ Program because the City is utilizing an interlocal or Cooperative Purchasing Agreement for this purchase.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the City is utilizing an Interlocal Agreement or Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ________________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY21
|
Out-Years
|
Total Amount
|
|
Houston Public Works
|
$915,000.00
|
$4,815,750.00
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$5,730,750.00
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