S10-L25894.A1 – Approve an ordinance amending Ordinance No. 2017-0613, passed August 9, 2017, to increase the maximum contract amount from $2,715,000.00 to $3,393,750.00 for Contract No. 4600014404 between the City of Houston and Yes America Now, Inc. dba Yes America Enterprises for used and scrap tire disposal services for various departments.
Specific Explanation:
The Director of Solid Waste Management Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from $2,715,000.00 to $3,393,750.00 for the contract between the City of Houston and Yes America Now, Inc. dba Yes America Enterprises for used and scrap tire disposal services for the Solid Waste Management and Fleet Management departments.
This contract was awarded on August 13, 2017 by Ordinance No. 2017-0613, for a three-year contract with two one-year options for a total five-year term in the original amount of $2,715,000.00. Expenditures as of August 24, 2020 totaled $2,256,226.00. The contract incurred expenditures at a rate higher than anticipated due to an increase in requests for facility operations, maintenance and repair services associated with the recent disasters with increased illegal dumping collections of scrap tires.
The scope of work requires the contractor to provide all labor, supervision, parts, materials, tools, equipment, supplies and transportation necessary to provide collection and transporting of disposable used and scrap tires from (32) citywide tire collection sites. The contractor transports tires to its facility where the tires are shredded, processed and distributed for after-market applications, such as fuel, highway materials, and other rubber-based products in strict accordance with all requirements, applicable laws, regulations and guidelines established by the U.S. Environmental Protection Agency, U.S. Department of Transportation, Texas Natural Resource Conservation Commission, and the City of Houston.
M/WBE Subcontracting:
The contract was awarded with an 11% M/WBE participation level. Yes America Now, Inc. dba Yes America Enterprises is currently achieving 11.41 participation level. The Office of Business Opportunity will continue to monitor this contract to ensure maximum M/WBE participation.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority
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Estimated Spending Authority
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DEPARTMENT
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FY2021
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OUT YEARS
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TOTAL
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Solid Waste Management
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$400,000.00
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$278,750.00
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$678,750.00
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