RECOMMENDATION: Appropriate funds for the TOC/JOC Contracting Program.
SPECIFIC EXPLANATION: The General Services Department (GSD) utilizes task order and job order contracts to facilitate minor architectural and engineering design services; mechanical, electrical and plumbing services; roof consulting services; construction, repairs, rehabilitations, or alterations of facilities for its client departments. Having these contracts in place allows the City to expedite smaller facility construction projects and can help the City respond quickly to facility needs. Funds are allocated to design task order contracts or construction job order contracts as work orders are issued. Accordingly, GSD recommends that City Council appropriate a sum of $16,994,000.00 to the TOC/JOC Contracting Program for professional and construction services for General Government, Police, Fire, Health, Library, Solid Waste Management, and Parks and Recreation Departments.
BACKGROUND: The TOC/JOC Program is funded through supplemental allocations from various departmental budgets or appropriations from various bond funds, up to the maximum contract amount, as departments identify projects and specific funding for each project. Fees for each TOC project is negotiated based upon the size and complexity of the tasks involved. Work orders for JOC are issued and approved in accordance with pre-described and pre-priced tasks as established by the R.S. Means Facilities Construction Cost Data book.
PROJECT LOCATIONS: Citywide
PROJECT DESCRIPTION: See attached list.
PREVIOUS HISTORY AND PROJECT SCOPE:
TOC CONTRACTORS: Currently, GSD utilizes thirteen TOC contractors: (1) CSF Consulting, L.P. (CSF); (2) Jaymark Engineering Corporation (Jaymark); (3) Walter P. Moore and Associates, Inc. (WPM); (4) Infrastructure Associates, Inc. (Infrastructure); (5) Building Envelope Consultants, LLC (BEC); (6) Wiss, Janney, Elstner Associates, Inc.(WJE); (7) AT3+RDC Architects, (AT3); (8) Brown Reynolds & Watford Architects, Inc. (Brown); (9) Collaborate Architects, LLC (Collaborate); (10) English & Associates Architects (English); (11) Interiors Architects, Inc. (IA); (12) Powers Brown Architecture of Texas, LLC. (PBA); and (13) Ryden Architecture, LLC (Ryden).
On April 6, 2016, Ordinance No. 2016-0264, Council approved professional engineering services task order contracts with CSF, Jaymark, WPM, Hunt & Hunt Engineering Corporation, and Infrastructure, for a term of three-years with two one-year renewal options. Each contract has a maximum contract amount of $1,000,000.
On May 29, 2019, Ordinance No. 2019-0391, Council approved building envelope consulting services task order contracts with BEC; WPM; and WJE, for a term of three-years with three one-year renewal options. Each contract has a maximum contract amount of $2,500,000.
On January 29, 2020, Ordinance No. 2020-0090, Council approved professional architectural services task order contracts with English, Collaborate, PBA, Brown, IA, AT3, and Ryden, for a term of three-years with two one-year renewal options. Each contract has a maximum contract amount of $2,000,000.
JOC CONTRACTORS: Currently, GSD utilizes five JOC contractors. On September 4, 2019, Ordinance No. 2019-0677, Council awarded five job order contracts to: (1) Brown & Root Industrial Services LLC (BRI); (2) E-Contractors USA LLC (ECON); (3) ERC Environmental & Construction Services Inc. (ERC); (4) Jamail & Smith Construction LP (JAM); and (5) Horizon International Group (HOR) for a term of two-years with three one-year renewal options. Each contract has a maximum contract amount of $20,000,000.
M/WBE/SBE PARTICIPATION:
TOC CONTRACTORS: An 8.0% M/WBE goal has been established for the professional engineering task order contracts with CSF; Jaymark; WPM; and Infrastructure. To date, CSF has achieved 25.2% participation; Jaymark has achieved 8.8% participation; WPM has achieved 5.9% participation; and Infrastructure has achieved 13.5% participation. WPM has made a good faith effort to meet the M/WBE goal and has projects underway that are utilizing the services of its M/WBE firms. With this plan, it is anticipated that WPM will achieve the goal by the completion of the contract.
A 5.0% M/WBE goal has been established for the building envelope consulting services task order contracts with BEC, WPM, and WJE. To date, BEC has achieved 9.1% participation. There is no utilization to report for WPM and WJE because many of the assigned projects have not commenced. However, it is anticipated that WPM and WJE will achieve the goal by the completion of their respective contracts.
A 13.35% M/WBE goal has been established for the professional architectural services task order contracts with AT3; Brown; Collaborate; English; IA; PBA; and Ryden. To date, English has achieved 46.2% participation and Ryden has achieved 30.4% participation. There is no utilization to report for AT3, Brown, Collaborate, IA and PBA because many of the assigned projects have not commenced. However, it is anticipated that the consultants will achieve the goal by the completion of their respective contracts.
JOC CONTRACTORS: A 16% MBE goal and 4% WBE goal have been established for each contract. To date, BRI has achieved 17.3% MBE participation and 2.8% WBE participation; HOR has achieved 1.7% MBE participation and 0.8% WBE participation; and JAM has achieved 8.3% MBE participation and 1.3% WBE participation. BRI, HOR, and JAM have made a good faith effort to meet the M/WBE goals and have projects underway that are utilizing the services of its M/WBE firms. With this plan, it is anticipated that they will achieve the goals by the completion of the contract. There is no utilization to report for ECON and ERC because many of the assigned projects have not commenced. However, it is anticipated that the contractors will achieve the goals by the completion of their respective contracts.
CIP FISCAL NOTE: No significant Fiscal Operating impact is anticipated as a result of these projects.
Capital Project Information: See each attached Form A for a breakdown of capital costs.
WBS Nos: D-000224, D-000209, D-000223, G-000153, G-000162, G-000184, G-000150, G-000204, G-000128, G-000176, C-000220, C-000174, C-000214, C-000213, C-000217, H-000080, H-000124, H-000128, H-000121, E-000242, L-000086, L-000105, L-000104, L-000048, F-000708, F-000878, F-000880, F-000710, F-000846, F-000876
DIRECTOR’S SIGNATURE/DATE: DIRECTOR’S SIGNATURE/DATE:
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C. J. Messiah, Jr. Stephen L. Williams, M.Ed., MPA
General Services Department Houston Health Department
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Harry Hayes Art Acevedo, Chief of Police
Solid Waste Management Department Houston Police Department
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Steve Wright Rhea Brown Lawson, Ph.D.
Houston Parks and Recreation Department Houston Public Library
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Samuel Peña, Fire Chief
Houston Fire Department