T29365.A3 - Approve an ordinance authorizing the first amendment to Contract No. 4600011672 between the City of Houston and Sirsi Corporation, dba SirsiDynix (approved by Ordinance No. 2012-1055 on December 11, 2012) to extend the contract term from December 27, 2020 to June 26, 2021 for Integrated Library System and Discovery Services for the Houston Public Library.
Specific Explanation:
The Houston Public Library Director and the Chief Procurement Officer recommend that City Council approve an amending ordinance authorizing a first amendment to the contract between the City of Houston and Sirsi Corporation, dba SirsiDynix to extend the contract term from December 27, 2020 to June 26, 2021 for Integrated Library System and Discovery Services for the Houston Public Library.
The contract was awarded by City Council on December 12, 2012 by Ordinance No. 2012-1055 for a five (5) year term, with three one (1) year renewal options in the amount not to exceed $1,500,000.00. On November 15, 2017, per Ordinance No. 2017-879, the contract amount was increased by $375,000.00. On February 12, 2020, per Ordinance No. 2020-107, the contract amount was increased by $200,000.00. The contract not-to-exceed amount is now $2,075,000.00. Expenditures as of August 24, 2020 totaled $2,026,924.76.
The primary purpose of extending the term of this contract is to continue providing Integrated Library System and Discovery services without interruption while the City of Houston’s Strategic Procurement Division prepares and finalizes a formal procurement (RFP) to solicit these services for the next multi-year term. A procurement (RFP) was planned for advertisement in the spring of 2020, but the outbreak of Coronavirus (COVID-19) frustrated this plan. Extending this contract for the recommended six-month period will permit the City ample time to finalize the RFP.
The scope of work requires the contractor to provide an integrated open, versatile, and scalable library management solution for managing all collection-oriented technical and public services within the Houston area Library Automated Network (HALAN) libraries. All new members added to the network will receive the services under the terms of the existing contract.
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Fiscal Note:
There is no impact to the fiscal budget, therefore, no fiscal note is required.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Authorize Approval
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