Sole Source for S84-N29599 - Approve the sole source purchase in the total amount of $62,995.50 for accessories upgrades for 90 Getac A140 fully rugged tablets previously purchased from Getac, Inc. for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works (HPW) and the Chief Procurement Officer recommend that City Council approve the sole source purchase in the total amount of $62,995.50 for accessories upgrades for 90 Getac A140 fully rugged tablets previously purchase from Getac, Inc. and that authorization is given to issue a purchase order to Getac, Inc.
This purchase is for the upgrade of 90 Getac A140 fully rugged tablets. HPW purchased these units for the Customer Account Services Division through the Hewlett-Packard contract but did not include the upgrade option features of 1) webcams, 2) 8MP front/rear cameras, and 3) multi-functional carrying/mounting hard handles. These three upgrade option features are necessary to allow HPW inspector teams to perform their work in the field, including the recording of pictures for investigative purposes and the transfer of data to the department's Information Public Sector work order system. The total cost of this upgrade covers the installation of the components and labor. Getac, Inc.'s standard three-year warranty is included with the upgraded equipment.
Getac, Inc. is the exclusive service provider for the maintenance and upgrade services of Getac components. Parts from any other brand would not be functionally compatible with the tablets. Additionally, installation from any entity other than Getac would void the warranty of the current equipment.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) “a procurement of items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies” of the Texas Local Government Code for exempt procurement.
M/WBE Participation:
This procurement is exempt from the City's M/WBE subcontracting requirements as the total expenditure does not exceed the $100,000.00 City's threshold.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source contractor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required, as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority:
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Department
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FY 2021
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Out Years
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Total
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Houston Public Works
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$62,995.50
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$0.00
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$62,995.50
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