Formal bids received August 6, 2020 for S87-N29468 - Approve various awards, as shown below, in the total amount of $1,893,142.00 for vans, utility vehicles, and light-duty pickup trucks for the Fleet Management Department on behalf of Houston Police Department.
Specific Explanations:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve various awards as shown below, in the total amount of $1,893,142.00 for vans, utility vehicles, and light-duty trucks for Houston Police Department and that authorization be given to issue purchase orders. These vehicles will be used citywide by department personnel to conduct City business. The funding for these vehicles is included in the adopted FY20 Capital Improvement Plan (CIP).
This project was advertised in accordance with the requirements of the State of Texas bid laws. Three (3) prospective bidders downloaded the solicitation document from SPD's e-bidding website, and three (3) bids were received as detailed below:
Caldwell Country Chevrolet: Award on its low bid for Item No. 2, four (4) full size cargo vans in the total amount of $129,584.00.
Company Amount
1. Caldwell Country Chevrolet $129,584.00
2. Silsbee Ford $131,584.00 (Higher Unit Price/Partial Bid)
Silsbee Ford: Award on its low bid for Item No. 3, two (2) full size crew cab pickup trucks; and Item No. 4, fifty (50) full size utility pursuit vehicles it the total amount of $1,763,558.00.
Company Amount
1. Silsbee Ford $1,763,558.00
2. Caldwell Country Chevrolet $54,750.00 (Higher Unit Price/Partial Bid)
3. Caldwell Country Ford $1,727,200.00 (Higher Unit Price/Partial Bid)
These vans, utility vehicles and light-duty trucks will come with a full three-year/36,000-mile bumper-to-bumper warranty. The life expectancy of these vehicles is seven years or 100,000 miles. These vehicles will meet the EPA's current emission standards for low emission vehicles and replace vehicles that have reached their life expectancy. The old vehicles will be sent to auction for disposal.
This FEMA Harvey Light-Duty Replacement Vehicle package No. 2 consists of fifty-six (56) vehicles.
M/WBE Participation:
Zero-percentage Goal Document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed procurement may be funded by a federal grant; therefore, exempt from "Hire Houston First" (HHF) ordinance that promotes economic opportunity for Houston Businesses and supports job creation.
Disaster Recovery Note:
This item is related to the impact of Hurricane Harvey DR4332 and it is the City's intent to seek reimbursement from the Federal Emergency Management Agency (FEMA) and other eligible sources for such expenditures.
Fiscal Note:
No significant Fiscal Operation impact is anticipated as a result of this project.
__________________________________ _____________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY2021
|
Out Years
|
Total
|
|
Houston Police
|
$1,893,142.00
|
$0
|
$1,893,142.00
|