S32-L29650 - Approve a spending authority in the total amount of $225,000.00 for the purchase of inspection services for waterline rehabilitation from Bureau Veritas North America, Inc. through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the City Procurement Officer recommend that City Council approve a spending authority for the purchase of Inspection services for waterline rehabilitation through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) in an amount not to exceed $225,000.00 for the Houston Public Works, and that authorization be given to issue purchase orders, as required, to the HCDE contractor, Bureau Veritas North America, Inc.
Houston Public Works Drinking Water Operations is in the process of repairing and replacing waterlines citywide. Due to the shortage of City staff, HPW relies on these services to meet the inspection demand, and the spending authority of $225,000.00 will last until HPW can present a request to City Council for a new award and spending authority. The services are specialized in nature and available to HPW through HCDE, who will be awarding a new contract for one year with three renewal option years, to an HCDE selected contractor, at the end of September 2020. HPW intends to submit the new request to City Council as soon as the new HCDE contract is in place.
The scope of work requires the contractor to provide all labor, material and supervision necessary to perform professional construction inspection services and supplemental activities described in this contract and in the work orders for waterline rehabilitation. Services include, but not limited to, providing the City with a written work plan that describes the following: 1) tasks to be accomplished for each Work Order, 2) the personnel who will accomplish the tasks 3) the time of completion for each task and 4) detailed and scheduled fees for the Work Order including a breakdown of man hours with the corresponding salary and classification, estimated quantities and costs for reimbursable expenses and consultant subcontract costs. The department will issue work orders to the contractor on an as-needed basis.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance because the department is utilizing an lnterlocal or Cooperative Purchasing Agreement for this purchase.
Pay or Play Program:
The proposed award requires compliance with the City's 'Pay or Play' Ordinance regarding health benefits for employees of City contractors. This procurement is exempt from the City's 'Pay or Play' Program because the department is utilizing an lnterlocal or Cooperative Purchasing Agreement for this purchase.
MWBE Subcontracting:
This spending authority was issued with a 24% M/WBE participation level. Bureau Veritas North America, Inc. designated the below-named company as its M/WBE subcontractor.
Name Type of Work Dollar Amount Percentage
Middleton Brown, LLC Inspection Services $54,000.00 24%
Fiscal Note:
Funding for this item is included in the FY21 Adopted Budget. Therefore no Fiscal note is required as stated in the Financial Policies.
________________________________ ______________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
Estimated Spending Authority:
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Department
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FY 2021
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Out Years
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Total
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Houston Public Works
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$225,000.00
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$0.00
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$0.00
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