Sole Source for S84-N29598 - Approve the sole source purchase from PENLINK, LTD. in the total amount of $106,810.35 for the annual software license, maintenance renewal, support and servers of the PENLINK PLX Professional Software for Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase from PENLINK, LTD. in the total amount of $106,810.35 for the annual software license, maintenance renewal, support and servers of the PENLINK PLX professional software edition, and that authorization be given to issue a purchase order for Houston Police Department (HPD).
PENLINK, Ltd. will provide one year of license access to the PLX application, which includes three (3) PLX software license-professional edition (telephone), three (3) add-on cell phone forensic for PLX software license-professional edition (telephone), three (3) PLX software license-search warrant edition (IP), one (1) PLX enterprise server, two (2) laptop monitoring workstations, five (5) windows server device (CAL), one (1) annual training subscription which includes access to Pen-Link's video library and one (1) third-party shipping charge and (1) PLX software maintenance and support-premium. The PLX software license offers the capability to ingest and analyze service provider source files for details records, toll records, cell tower and sector locations, cell tower dumps, search warrant returns and other data. The software combines the investigative collection and analysis tools into one all-inclusive platform. The one (1) year license software includes regular maintenance, software updates to the current version on Pen-Link, upgrades to the next release of Pen-Link and telephone technical support. The vendor will set up the workstations at 2500 E. TC Jester (Texas Anti-Gang Center).
PENLINK, LTD is the sole distributor of the software components associated with Pen-Link software application and exclusive service provider for this technology. This software is a registered trademark of PENLINK with registration number 4,605,528.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) "a procurement of items that are available from only one source, including items that are available from one source because of patents, copyrights, secret processes, or natural monopolies, of the Texas Local Government Code for exempted procurement."
M/WBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source vendor for this purchase.
Fiscal Note:
- Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
- No Fiscal Note is required on grant items.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Estimated Spending Authority:
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Department
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FY 2021
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Out Years
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Total
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Houston Police Department
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$106,810.35
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$0.00
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$106,810.35
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