Sole Source for S17-H29560 - Approve the sole source purchase from Vigilant Solutions, LLC for Law Enforcement Archival & Reporting Network (LEARN) Investigative Data Platform for a five-year subscription in an amount not to exceed $1,125,000.00 for the Houston Police Department.
Specific Explanation:
The Chief of the Houston Police Department (HPD) and the Chief Procurement Officer recommend that City Council approve the sole source purchase of Law Enforcement Archival & Reporting Network (LEARN) Investigative Data Platform for a five-year subscription in an amount not to exceed $1,125,000.00 for HPD, and that authorization be given to issue purchase orders, as necessary, to Vigilant Solutions, LLC (Vigilant Solutions)
Vigilant Solutions LEARN data subscription allows HPD to access the nation’s largest repository of License Plate Reader (LPR) data and analytic tools via National Vehicle Location Service (NVLS) and LEARN tools. Officers and analysts use the data from the Vigilant Solutions LEARN data subscription to identify suspects, locate suspects, locate witnesses, find missing persons, and solve crimes based on the system’s ability to provide actionable intelligence relative to a vehicle’s location, date, and time.
Officers use the system to recover vehicles that have been stolen and as an investigative tool to solve violent crime. The use of this platform saves officers time that would otherwise need to be devoted to tracking leads and conducting surveillance which is provided automatically through the Vigilant Solutions LEARN platform. It also allows officers to recover stolen vehicles much more expeditiously. Often, these stolen vehicles are the only source of transportation for complainants, so the ability to return the vehicles more rapidly proves invaluable to the complainants.
The Investigative Data Platform subscription provides the following to HPD:
- Commercial LPR Data access
- Access to all Vigilant commercially acquired national vehicle location data
- Unlimited use by authorized agency personnel to the complete suite of LEARN data analytics
- Full use of hosted/managed LPR server account via LEARN
- Access to all agency/shared images and Vigilant Image Gallery
- Image gallery of up to 200,000 images
Through the LEARN intelligence program officers and analysts can access both departmental and/or other agency (law enforcement and private company) LPR data, patterned crime analysis tools, association analysis tools, data retention and access audit controls and reports, and other valuable options such as Target Alert Service (email alerting/ notifications), access to Stakeout® analytics and Locate Analysis®.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) of the Texas Local Government Code, which provides that “a procurement of items that are available from only one source, including: items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies” is exempt from the competitive requirements of purchases.
M/WBE Participation:
M/WBE Zero Percentage Goal document approved by the Office of Business of Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source vendor for this purchase.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY 21
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Out Years
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Total
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Houston Police Department
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$225,000.00
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$900,000.00
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$1,125,000.00
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