Request for Qualifications received April 9, 2020 for S36-Q29369 - Approve an ordinance authorizing the appropriation of $500,000.00 out of the HAS Renewal and Replacement Fund (8010) and approve awarding professional service contracts as follows: (1) Anser Advisory, LLC, (2) Civil PEs, PLLC, and (3) Sunland Group Inc. in the maximum amount not to exceed $500,000.00 for technical advisory services for the Houston Airport System.
Specific Explanation:
The Director of the Houston Airport System and the Chief Procurement Officer recommend that City Council approve an ordinance authorizing the appropriation of $500,000.00 out of the HAS Renewal and Replacement Fund and approve awarding a three-year professional services contract with two one-year options to (1) Anser Advisory, LLC, (2) Civil PEs, PLLC, and (3) Sunland Group Inc. in the maximum amount not to exceed $500,000.00 to provide technical advisory services for the Houston Airport System. The Director of the Houston Airport System or the Chief Procurement Officer may terminate this contract at any time upon 30 days written notice to the contractor.
The scope of work requires the Contractors to provide labor, materials and supervision to provide professional technical advisory services to the City Engineer involving Houston Airport System (HAS) construction and renovation contracts as directed by the City Engineer. The technical advisory services include, but are not limited to the following:
• Assist the HAS City Engineer in the evaluation of contractual disputes;
• Provide technical input from an experience industry perspective; and
• Evaluate the merit of the issues presented to the HAS City Engineer and provide impartial advice to inform the Engineer’s Decision.
The Request for Qualifications (RFQ) was advertised in accordance with the requirements of the State of Texas bid laws. As a result, responses were received from eight (8) firms: Anser Advisory, LLC, Civil PEs PLLC, FD Architecture PLLC, IA Interior Architects, KJ Architects LLC, Martin Construction Management & Designs LLC, NATEX Corporation dba NATEX Architects, Sunland Group, Inc. The evaluation committee consisted of evaluators from the General Services Department, Houston Public Works, and the Houston Airport System. The evaluation was based on the following criteria:
1. Responsiveness of Submission
2. Technical Competence
The following firms received the highest overall scores and were deemed the best qualified to perform the requirements as outlined in the RFQ and are recommend for contract award.
|
Technical Advisory Services
|
|
Firms Name
|
Maximum Contract Award
|
|
Anser Advisory, LLC
|
$166,666.66 |
|
Civil PEs, PLLC
|
$166,666.67 |
|
Sunland Group Inc.
|
$166,666.67 |
|
Total
|
$500,000.00
|
MWBE Participation:
Zero-Percentage Goal document approved by the Office of Business Opportunity.
Pay or Play:
The proposed contract requires compliance with the City’s Pay or Play ordinance regarding health benefits for employees of City contractors. In this case, Anser Advisory, LLC, Civil PEs, PLLC and Sunland Group Inc. provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City’s Hire Houston First (HHF) ordinance that promotes opportunity for Houston businesses and supports job creation. In this case Civil PEs PLLC and Sunland Group Inc. meet the requirement for HHF designation; no other HHF firms were within three percent.
Fiscal Note:
No significant Fiscal Operating impact is anticipated as a result of this project.
__________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
|
Department
|
FY2021
|
Out Years
|
Total
|
|
Houston Airport System
|
$500,000.00
|
$0.00
|
$500,000.00
|