Formal Bids Received December 5, 2019 for S88-S29064 and July 9, 2020, for S88-S29463 – Approve various awards, as shown below, in the amount not to exceed $950,337.00 for topsoil, bank sand, clay-filled dirt, and conditioners for various departments.
Specific Explanation:
The Chief Procurement Officer recommends that the City Council approve various awards, as shown below, in the amount not to exceed $950,337.00 for topsoil, bank sand, clay-filled dirt, and conditioners for various departments. It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options. These awards consist of various topsoil, bank sand, clay-filled dirt, and conditioners to be used by Houston Public Works for road repairs, and water and wastewater line repairs. The Parks & Recreation Department will use these soils for ground maintenance repairs, and the Houston Airport System will use the soils for miscellaneous maintenance jobs at airport facilities citywide.
These projects were advertised in accordance with the requirements of the State of Texas bid laws. Six prospective bidders downloaded solicitation S29064, and four prospective bidders downloaded solicitation S29463 from SPD’s e-bidding website. Bids received are as outlined below.
Formal Bid No. S88-S29064: Award to The LETCO Group, LLC dba Living Earth on its low bid for Group 1, Line Items Nos. 1, 4, and 11 (topsoil, bank sand, and leaf mold compost), and on its sole bid for Group 1, Line Item No. 7 (red infield clay soil mix) in the amount not to exceed $733,230.00.
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Company
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Line Item Total
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1.
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The LETCO Group, LLC dba Living Earth
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$ 733,230.00
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2.
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216 Resources, Inc.
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$1,141,525.00
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Group 1, Line Items Nos. 2, 3, 5, 6, 8 thru 10, 12, and 13 are not being awarded. These line items will be rebid.
MWBE Subcontracting:
This bid was issued with an 11% goal for MWBE participation. The LETCO Group, LLC dba Living Earth has designated the below-named company as its certified MWBE subcontractor.
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Company
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Type of Work
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Dollar Amount
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Jaguar Fueling Services, LLC
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Supply Diesel Fuel and Petroleum-Based Products
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$80,655.30
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Formal Bid No. S88-S29463: Award to The LETCO Group, LLC dba Living Earth on its sole bid for Group 1; Line Items Nos. 1, 2, 7, and 9 (clay, sand, divot mix compost, and green divot sand) in the amount not to exceed $217,107.00.
Group 1; Line Item Nos 3 thru 6 and Line Item 8 are not being awarded. These items will be rebid.
MWBE Subcontracting:
This bid was issued with an 11% goal for MWBE participation. The LETCO Group, LLC dba Living Earth has designated the below-named company as its certified MWBE subcontractor.
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Company
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Type of Work
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Dollar Amount
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XD Ventures, LLC dba Fidelity
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Supply Petroleum and Petroleum-Based Products
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$23,881.77
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Fuels and Specialty Products
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- Subsequent to receipt of bids, the Strategic Procurement Division (SPD) contacted prospective bidders to determine the reason for the limited response to the solicitation. A potential bidder advised SPD that some of the bid items are generally difficult to procure in the Houston region, and they were unable to complete market research and cost analysis before the closing date.
Hire Houston First:
The proposed award requires compliance with the City’s ‘Hire Houston First’ (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, The LETCO Group, LLC dba Living Earth is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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____________________________________
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____________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Department Approval Authority Signature
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Estimated Spending Authority
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Department
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FY21
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Out Years
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Total
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Houston Public Works
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$73,000.00
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$276,600.00
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$349,600.00
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Houston Airport System
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$ 2,060.00
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$ 13,177.00
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$ 15,237.00
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Parks and Recreation
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$ 1,800.00
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$583,700.00
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$585,500.00
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Total
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$76,860.00
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$873,477.00
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$950,337.00
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