DR4517 (COVID-19) - Approve spending authority for the emergency purchase of various goods and services related to the City's response to the COVID-19 pandemic through cooperative purchasing agreements and programs with, but not limited to, the Texas Department of Information Resources (DIR), National Association of State Procurement Officials ValuePoint (NASPO ValuePoint), National Intergovernmental Purchasing Alliance (National IPA), the General Services Administration (GSA), BuyBoard, the Houston-Galveston Area Council (HGAC), the Texas Multiple Award Schedule (TXMAS), Sourcewell and Omnia Partners.
Specific Explanation:
The Chief Procurement Officer recommends that City Council approve spending authority in an amount not to exceed $40,000,000.00 for the emergency purchase of various goods and services through various cooperative purchasing agreements and programs related to the City's response to the COVID-19 pandemic. Additionally, it is also requested that authorization be given to issue purchase orders as needed to the vendors participating in these cooperative purchasing agreements and programs.
In response to the Mayor's initial proclamation issued on March 11, 2020 declaring a Local State of Disaster Due to a Public Health Emergency, and the indefinite extension of the declaration issued on March 17, 2020, the City has engaged numerous vendors to assist with responding to the public health emergency resulting from the COVID-19 pandemic. Many goods and services are available through cooperative purchasing agreements and programs and such agreements and programs provide numerous competitively solicited cooperative contracts ready for use.
This item was presented to the City Council Committee on Budget & Fiscal Affairs at a specially called meeting on July 9, 2020.
This recommendation is made pursuant to section 252.022(a)(2) of the Texas Local Government Code, which provides that "a procurement necessary to preserve or protect the public health or safety of the municipality's residents" is exempt from the competitive bidding process.
M/WBE Participation:
These procurements will be subject to review by OBO and will utilize the appropriate aspirational M/WBE participation goal whenever possible.
Hire Houston First:
This item is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing an Emergency Purchase Order for this purchase.
Disaster Note:
This item is related to the impact of COVID-19 and it is the City's intent to use other federal funding source for eligible expenditures, namely the Coronavirus Relief Fund dollars.
Fiscal Note:
No Fiscal Note is required on grant items.
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Estimated Spending Authority
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DEPARTMENT
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FY2021
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OUT YEARS
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TOTAL
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$40,000,000.00
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$0.00
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$40,000,000.00
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