S78-L29522 - Approve Spending Authority in the amount not to exceed $248,875.75 to purchase ground maintenance and landscaping services through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education for various departments.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve spending authority to purchase ground maintenance and landscaping services through the Interlocal Agreement for Cooperative Purchasing with the Harris County Department of Education (HCDE) in the amount not to exceed $248,875.75 and that authorization be given to issue purchase orders, as needed, to the HCDE contractor, The Yellowstone Landscape – Central, Inc. The Harris County Department of Education contractor will enable Houston Information Technology Services, Houston Parks and Recreation, Administration and Regulatory Affairs and General Services departments to continue with ground maintenance and landscaping services until the upcoming solicitation for ground maintenance and landscaping services is awarded in September of 2020.
The scope of work requires the Contractor to provide all equipment, labor, materials, supplies, supervision, and transportation necessary to provide grounds maintenance and landscaping services. Additional service requirements include litter pickup, mowing, pruning, watering and irrigation, and other associated work services as required.
M/WBE Subcontracting:
The Harris County Department of Education Agreement does not have a M/WBE subcontracting component; however, the Yellowstone Landscaping – Central, Inc has agreed to subcontract 9% of the work to certified City of Houston M/WBE firms and has designated the following company as its certified M/WBE contractors.
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Subcontractor
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Type of Work
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Dollar Amount
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Percentage
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S.R.B. Landscaping and Sprinkler Systems
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Landscape Maintenance
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$22,398.82
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9%
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Pay or Play:
The procurement requires compliance with the City’s ‘Pay or Play’ ordinance regarding health benefits for employees of City contractors. In this case, the Yellowstone Landscape – Central, Inc will provide health benefits to eligible employees in compliance with City policy.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the City is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2021 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
__________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
Estimated Spending Authority
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DEPARTMENT
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FY21
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General Services
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$176,017.75
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Houston Information Technology Services
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$ 12,858.00
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Parks and Recreation
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$ 60,000.00
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Totals
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$248,875.75
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