CHASTANG ENTERPRISES-HOUSTON LLC dba CHASTANG FORD - $3,205,373.00, KYRISH TRUCK - $102,870.00, RUSH TRUCK CENTERS OF TEXAS, LP - $5,461,139.00 and HOUSTON FREIGHTLINER, INC - $1,998,924.55 for Purchase of Medium and Heavy-Duty Cab & Chassis and Truck Bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council for the Fleet Management Department on behalf of Various Departments - $10,768,306.55 – Enterprise, Equipment Acquisition Consolidated and Other Funds

S80-E29499.H - Approve the Purchase of medium and heavy-Duty cab & chassis and truck bodies through the Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (HGAC) in the total amount of $10,768,306.55 for the Fleet Management Department on the behalf of various departments.

Specific Explanation:  

The Director of Fleet Management and the Chief Procurement Officer recommend that City Council approve the purchase of medium and heavy-duty cabs & chassis and truck bodies through the Interlocal Agreement for Cooperative Purchasing with H-GAC in the total amount of $10,768,306.55 for various departments and that authorization be given to issue purchase orders to the H-GAC contractors as shown below. These trucks will be used by Department personnel to provide services to the citizens throughout the City.  The funding for these vehicles is included in the adopted FY21 Equipment Acquisition Plan. 

HGAC Contractors:

Chastang Enterprises-Houston LLC dba Chastang Ford: Approve the purchase of one (1) 19,000-lb. Gross Vehicle Weight Rating (GVWR) cab and chassis mounted with aerial bucket lift body; four (4) 18,000-lb. GVWR cabs and chassis mounted with stake bed bodies and knuckle boom crane; eight (8) 16,000-lb. GVWR cab and chassis mounted with service bodies; five (5) 16,000-lb. GVWR cab and chassis mounted with utility service bodies; four (4) 16,000-lb. GVWR cab and chassis mounted with aerial manlift bodies; four (4) 16,000-lb. GVWR cab and chassis mounted with utility service bodies; three (3) 16,000-lb. GVWR cab and chassis mounted with platform stake bodies; one (1) 13,000-lb. GVWR cab and chassis mounted with crane body; four (4) 11,500-lb. GVWR crew cab pick-up trucks; three (3) 11,500-lb. GVWR cab and chassis mounted with utility service bodies; three (3) 10,700-lb. GVWR cab and chassis mounted with troubleshooter bodies and four (4) 10,100-lb. GVWR cab and chassis mounted with troubleshooter bodies in the total amount of $3,205,373.00.

Rush Truck Centers of Texas, LP: Approve the purchase of three (3) 66,000-lb. Gross Vehicle Weight Rating (GVWR) cab and chassis mounted with 10 cubic yard dump bodies; eighteen (18) 60,000-lb. GWVR cab and chassis mounted with 12 cubic yard dump bodies; three (3) 60,000-lb. GVWR cab and chassis mounted with 20 cubic-yard dump truck bodies; one (1) 36,200-lb. GVWR cab and chassis mounted with asphalt distributor body; four (4) 35,000-lb. GVWR cab and chassis mounted with pot hole patcher bodies and one (1) 20,000-lb. cab and chassis mounted with crane truck body  in the total amount of $5,461,139.00.

Houston Freightliner, Inc.: Approve the purchase of one (1) 66,000-lb. Gross Vehicle Weight Rating (GVWR) cab and chassis mounted with wrecker body; one (1) 66,000-lb. GVWR cab & chassis mounted with vacuum sewer cleaning body; one (1) 66,000-lb. GVWR cab and chassis mounted with chlorine truck body, one (1) 66,000-lb. GVWR cab and chassis mounted with crane stake bed body; five (5) 40,000-lb. GVWR cab and chassis mounted with service bodies; and one (1) 40,000-lb. GVWR cab and chassis mounted with service bed body in the total amount of $1,998,924.55.

These new cab & chassis will meet the current EPA emission standards for vehicles with gasoline and diesel engines. These cabs & chassis, truck bodies and assorted equipment will come with full warranties ranging from two years/unlimited miles to five-year/100,000-mile warranty.  The life expectancy of these vehicles is seven years or 100,000 miles.  These new vehicles will replace existing vehicles that have reached their useful life and will be sent to auction for disposal.

M/WBE Subcontracting:

Zero-percent goal document approved by the Office of Business Opportunity

Hire Houston First:

This procurement is exempt for the City's Hire Houston First Ordinance.  Bids/proposals were not solicited because the department is utilizing an Interlocal or Cooperative Purchasing Agreement for this purchase.

Fiscal Note:

Funding for this item is included in the FY2021 Adopted Budget.  Therefore, no Fiscal Note is required as stated in the Financial Policies.

Estimated Spending Authority

$       1,000.00 - Fleet Management Fund (1005)

$   435,611.00 - Equipment Acquisition Consolidated Fund (1800)-Previously appropriated by Ord. No.: 2020-712

$2,078,179.00 - Storm Water Fund (2302)

$3,903,718.00 - Dedicated Drainage and Street Renewal Fund (2310)- Ad Valorem Tax

$3,914,387.55 - Combined Utility System General Purpose Fund (8305)

$   435,411.00 - Fleet Equipment Spec Rev Fund (9002)-Previously appropriated by Ord. No.: 2020-712

$10,768,306.55 - Total Amount

Jordan Hargrove          SPD         832-393-9125

Lena Farris                   SPD         832-393-8729

Marchelle Cain             FMD         832-393-6910