CITY SUPPLY COMPANY, INC for the purchase of Hand Tools and Small Repair Equipment for Houston Public Works - 3 Years with two one-year options - $700,500.00 - Enterprise Fund

Formal Bids Received January 16, 2020 for S88-S28932 – Approve an award to City Supply Company, Inc. in the amount not to exceed $700,500.00 for the purchase of hand tools and small repair equipment for Houston Public Works.

Specific Explanation:

The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an award to City Supply Company, Inc on its low bid in the amount not to exceed $700,500.00 for the purchase of hand tools and small repair equipment for Houston Public Works.  It is further requested that authorization be given to make purchases, as needed, for a 36-month period with two one-year options.  This award consists of a price list for hand tools and small equipment to be used by the department for repair and maintenance of vehicles, equipment and machinery on a daily basis.

This is a price list award. The best discount which determines the low bid for a price list is the best bid received for quantities of high use items selected as sample pricing items based on the current needs of the department. The bid total for sample pricing items does not represent the total amount estimated to be purchased; rather, this award recommendation is for the total estimated expenditures projected over the awarded term based on the low bid submitted for the representative samples.

This project was advertised in accordance with the requirements of the State of Texas bid laws. Eight prospective bidders downloaded the solicitation document from SPD’s e-bidding website, and four bids were received as outlined below.

City Supply Company, Inc: Award on its low bid for Group 1 (Milwaukee price list; which includes but is not limited to flat chisels, adjustable wrenches and pliers, screwdrivers, ratchet sockets, battery and radiator testers, dual air condition stations, toolboxes, paint gun cleaners, and swivel-head rivet tools) in the amount not to exceed $700,500.00.

MWBE Participation:

Zero percent goal-document approved by the Office of Business Opportunity.

Hire Houston First:

The proposed award requires compliance with the City’s “Hire Houston First” ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, City Supply Company, Inc. is a designated HHF company, but they were the successful awardee without application of the HHF preference.

Fiscal Note:

Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.

$ 551,500.00       HPW – Water and Sewer System Operating Fund (8300)

$   50,500.00       Stormwater Fund (2302)

$   65,010.00       Dedicated Drainage and Street Renewal  Fund (2310) - Metro

$   33,490.00       Dedicated Drainage and Street Renewal Fund (2310) - Ad Valorem

$ 700,500.00       Total