M 2020-0126 JHL COMMUNICATIONS, INC d/b/a PROFESSIONAL VIDEO - $40,000.00, CAROL DAVIS REPORTING, RECORDS & VIDEO, INC - $30,000.00 and NELL McCALLUM & ASSOCIATES, INC - $30,000.00 for purchase of Videography Services for the Legal Department - $100,000.00 - Property and Casualty Fund

The City Attorney recommends that City Council approve spending authority in the amount not to exceed $100,000.00 for the purchase of videography services for the Legal Department. Additionally, the City Attorney recommends City Council authorize purchase orders to be issued, as necessary, in the amount not to exceed $40,000.00 to JHL Communications, Inc., d/b/a Professional Video, $30,000.00 to Carol Davis Reporting, Records & Video, Inc., and $30,000.00 to Nell McCallum & Associates, Inc., for the Legal Department. The spending authority is expected to support the City’s videography services while the pending solicitation process for these services is concluded and an award recommendation is presented to City Council.

This videography services include, but are not limited to, the following services related to various matters in litigation, hearings, trials, and administrative matters: videographically record and, when requested, edit video of depositions, hearings, or trials; provide copies of the videography to the parties; provide video presentations, including computer modeling; and any other related service that is requested by the City Attorney.

MWBE Information:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.

HIRE HOUSTON FIRST:
This procurement is exempt from the City’s Hire Houston First Ordinance based on the department’s determination that compliance with the ordinance would unduly interfere with contract needs.

FISCAL NOTE:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.

REQUIRED AUTHORIZATION:


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Ronald C. Lewis, City Attorney