S85-E29332A – Approve spending authority to purchase computer hardware and services from HP Inc. through the Texas Department of Information Resources (DIR) in a total amount not to exceed $2,016,543.00 for Houston Public Works.
SPECIFIC EXPLANATION:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approves spending authority to purchase computer hardware and accessories from HP Inc. through the Texas Department of Information Resources contract DIR-TSO-4159 in a total amount not to exceed $2,016,543.00 and that authorization be given to issue purchase orders, as necessary, for Houston Public Works.
The scope of work requires the vendor to furnish and deliver various types of HP Inc. branded computer hardware and services to Houston Public Works (HPW). This purchase is necessary to proceed with the planned annual PC asset refresh in HPW where the current equipment exceeds the asset lifecycle of five (5) years. The replacement of end-of-life computer hardware will allow the department to mitigate operating system-related IT security risk and meet operational needs and normal data growth requirements for the City.
HP Inc. will provide HPW with approved and/or standardized computer hardware equipment, which include but not limited to, desktops, notebooks, laptops, memory, and ancillary equipment. They will additionally provide services that include the installation of computer systems, connection of peripherals, de-installation of previously installed computers and asset tagging.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (A) of the Texas Local Government Code for exempted procurements.
MWBE Participation:
Zero-percentage goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First ordinance. Bids/proposals were not solicited because the department is utilizing an Interlocal/Cooperative Purchasing Agreement for this purchase.
Fiscal Note:
Funding for this item is included in the FY2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E. Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Public Works
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$2,016,543.00
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$0
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$2,016,543.00
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