S35-S25453.A1 - Amend Council Motion 2016-0489, passed October 5, 2016, to increase the spending authority from $2,031,408.00 to $2,539,260.00 for the purchase of chemicals and water testing materials for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council amend Council Motion No. 2016-0489 to increase the spending authority for the purchase of chemicals and water testing materials awarded to the Hach Company from $2,031,408.00 to $2,539,260.00. The additional spending authority will enable the department to continue to make purchases until a new award is able to be presented to City Council, within the next 180 days, and will ensure the continued health and safety of City of Houston citizens' drinking water.
This award began October 11, 2016 for a 36-month period with two one-year options to renew in the amount not to exceed $2,031,408.00. Expenditures as of May 8, 2020 totaled $2,026,519.22. All other terms and conditions shall remain as previously approved by City Council.
Houston Public Works' Drinking Water Operations are required to update its Main System Monitoring Plan in accordance with Texas Commission on Environmental Quality 30 TAC 290 Rules and Regulations for Public Water Systems. After award, there was an update that mandated an increase in the number of monthly samples to be collected in the distribution system. This additional expense depleted the spending authority faster than anticipated.
MWBE Participation:
Zero percentage goal-document approved by the Office of Business Opportunity.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
_______________________________ ________________________________
Jerry Adams, Chief Procurement Officer Carol Ellinger Haddock, P.E., Director
Finance/Strategic Procurement Division Houston Public Works
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Estimated Spending Authority
|
| Department
|
FY20
|
Out Years
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Total
|
|
Houston Public Works
|
$120,000.00
|
$387,852.00
|
$507,852.00
|