S19-L26009-A1 - Approve an amending ordinance to Ordinance No. 2017-0425, passed on June 21, 2017 to increase the maximum contract amount from $2,629,605.50 to $3,287,006.88 for Contract No. 4600014342 between the City of Houston and Clifford Power Systems, Inc. for maintenance, repair, and testing of emergency power units for various departments.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve an amending ordinance to increase the maximum contract amount from 2,629,605.50 to $3,287,006.88 for the contract between the City of Houston and Clifford Power Systems, Inc. for maintenance, repair, and testing of emergency power units for Houston Public Works, Houston Parks and Recreation, Fleet Management and General Services Departments.
This contract was awarded on June 21, 2017, by ordinance No. 2017-0425, for a three-year term with two one-year options in an amount of $2,629,605.50. Expenditures as of January 8, 2020 totaled $2,172,937.67. The contract incurred expenditures at a rate higher than anticipated due to an increase in call-outs and repairs for various departments. As a result of additional services, the maximum contract amount will be exhausted prior to the end of the contract term. Therefore, an increase to the maximum contract amount is needed to ensure that these services continue through the end of the contract term.
The scope of work requires the contractor to provide all labor, personnel, supervision, parts, materials, equipment, tools, and transportation necessary to provide load testing, preventative maintenance, and repair services on standby generator sets and auxillary engine drive units for Houston Public Works, Houston Parks and Recreation, Fleet Management and General Services Departments.
M/WBE Subcontracting:
The contract was awarded with a 11.4% M/WBE participation goal. Clifford Power Systems, Inc. is currently achieving 8.02% of the required M/WBE goal. The Office of Business Opportunity (OBO) received a participation plan from the Contractor indicating that Contractor will meet the M/WBE goal by the end of the contract term.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority
Finance/Strategic Procurement Division
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Department
|
FY20
|
OUT YEARS
|
TOTAL
|
|
General Services
|
$0.00
|
$338,861.71
|
$338,861.71
|
|
Houston Public Works
|
$0.00
|
$262,660.55
|
$262,660.55
|
|
Parks and Recreation
|
$500.00
|
$36,971.88
|
$37,471.88
|
|
Fleet Management
|
$3,684.00
|
$14,723.24
|
$18,407.24
|
|
Totals
|
$4,184.00
|
$653,217.38
|
$657,401.38
|