S73-S29193 - Approve the sole source purchase from Texas Packer and Loader Sales, Inc. dba Texas Pack + Load in the amount not to exceed $3,534,343.43 for Petersen replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department and the Chief Procurement Officer recommend that City Council approve the sole source purchase from Texas Packer and Loader Sales, Inc. dba Texas Pack + Load in the amount not to exceed $3,534,343.43 for Petersen replacement parts and repair services for the Fleet Management Department (FMD). It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two one-year options. This award consists of a price list for various Petersen replacement parts; which includes but are not limited to trash buckets, rollers, outriggers, torque arm assemblies, body doors and load covers. These materials will be used by the FMD to repair Petersen equipment citywide. This award also includes a $493,750.00 labor component for the repair of equipment that cannot be performed by City maintenance personnel.
Texas Packer and Loader Sales, Inc. dba Texas Pack + Load is the sole distributor and service provider for the entire State of Texas for Petersen replacement parts.
This recommendation is made pursuant to Chapter 252, Section 252.022 (a) (7) (D) "a procurement of items that are available from only one source, including captive replacement parts or components for equipment" of the Texas Local Code for exempted procurement.
M/WBE:
Zero-percentage goal document was approved by the Office of Business Opportunity.
Hire Houston First:
The procurement is exempt from the City's Hire Houston First Ordinance. Bids/proposals were not solicited because the department is utilizing a sole source for this purchase.
Fiscal Note:
Funding for this item is included in the FY 2020 Adopted Budget. Therefore, no fiscal note is required as stated in the Financial Policies.
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_________________________________________
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Jerry Adams, Chief Procurement Officer
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Department Approving Authority Signature
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Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY20
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Out Years
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Total
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Fleet Management
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$353,434.32
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$3,180,909.11
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$3,534,343.43
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