Sole Bid Received December 5, 2019 for S79-S29093 - Approve an award to Stewart and Stevenson Power Products LLC in the amount not to exceed $1,701,024.95 for Detroit diesel replacement parts and repair services for the Fleet Management Department.
Specific Explanation:
The Director of the Fleet Management Department (FMD) and the Chief Procurement Officer recommend that City Council approve an award to Stewart and Stevenson Power Products LLC on its sole bid in the amount not to exceed $1,701,024.95 for Detroit diesel replacement parts and repair services for the Fleet Management Department. It is further requested that authorization be given to make purchases, as needed, for a thirty-six month term with two (2) one-year options. This award consists of a price list for various Detroit diesel replacement parts which includes, but is not limited to, fuel injector pumps, engine blocks, gasket kits, cylinder heads and kits, piston kits, seal kits, fuel injectors, and turbochargers. These materials will be used by the FMD to repair and maintain trucks and equipment citywide. This award also includes a $509,725.25 labor component for the repair of trucks and equipment that cannot be performed by City maintenance personnel.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Two prospective bidders downloaded the solicitation document from SPD's e-bidding website and one bid was received. Subsequent to receipt of the bid, the Strategic Procurement Division contacted potential bidders to determine the reason for the limited response to the Invitation to Bid. The bidders stated that they either could not provide an equivalent product for consideration or they were not an authorized distributor for the Houston area.
M/WBE Subcontracting:
Zero-percent goal document approved by the Office of Business Opportunity.
Hire Houston First:
The proposed award requires compliance with the City's 'Hire Houston First' (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, Stewart and Stevenson Power Products LLC does not meet the requirements for HHF designation; no HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
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Estimated Spending Authority
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Department
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FY20
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Out Years
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Total
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Fleet Management
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$408,245.99
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$1,292,778.96
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$1,701,024.95
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