Request for Proposals Received March 7, 2019 for S19-T25941 - Approve an ordinance awarding a contract to D7 Roofing and Metal, LLC in the maximum contract amount not to exceed $10,000,000.00 for roof repair and replacement services for General Services Department on behalf of various City Departments.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a two-year contract, with three one-year options to D7 Roofing and Metal, LLC in the maximum contract amount not to exceed $10,000,000.00 for roof repair and replacement services for Houston Public Works, Houston Airport System, Houston Parks & Recreation, Solid Waste Management, and General Services Departments.
The scope of work requires the contractor to furnish all labor, personnel, supervision, equipment, tools, materials, supplies, scaffolding, permits, transportation, bonds, other incidentals, necessary insurance, and compliance with the 2019 construction wage scale to remove, repair and replace existing roofs at various City buildings. The contract will also be used to repair roofs that are under manufacturer’s warranty, but beyond the standard one-year installation warranty.
The pricing is determined is determined by the contractor providing a cost factor co-efficient multiplied by pre-priced tasks as listed in the R.S. Means Facilities Construction Cost Data Books. Work will be approved by work orders issued on an as-needed basis. D7 Roofing and Metal, LLC is qualified/authorized to perform warranty repair on major roofing manufacturing systems, including DerbiBrite, GAF Roofing Systems, Manville, MBCI, and Tremco.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-two prospective proposers downloaded the solicitation document from SPD's e-bidding website, and as a result, proposals were received from J.R. Jones Roofing, Inc., Gutier, LLC, D7 Roofing and Metal, LLC, and Charter Roofing Company, Inc. The evaluation committee was comprised of four evaluators from General Services, Airport, and Houston Public Works Departments. The proposals were evaluated based upon the following criteria.
• Contractor Qualifications and Experience
• Employees Qualifications and Experience
• Project Management Services
• Subcontractors/Suppliers
• Safety Record and Program
• Claims History
• Price
D7 Roofing and Metal, LLC is recommended for award.
M/WBE Subcontracting:
This request for proposal was issued as a goal oriented contract with a 15% M/WBE participation level, 12% MBE and 3% WBE participation goals. D7 Roofing and Metal, LLC. has designated the below-named companies as its certified M/WBE subcontractors.
Name Type of Work Dollar Amount Percentage
Solid Construction Solutions, LLC Roofing or Metal $300,000.00 3%
dba Houston Roofing Services Services
Gutier, LLC Roofing & Metal $600,000.00 6%
Services
Houston Chem Safe, Inc. dba Roofing Materials $300,000.00 3%
HCS Supplies
John A. Walker Roofing Co., Inc. Roofing & Metal
Services $300,000.00 3%
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, D7 Roofing and Metal, LLC has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, D7 Roofing and Metal, LLC is a designated HHF company, but they were the successful awardee without application of the HHF preference.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.
__________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY20
|
Out-Years
|
Total Amount
|
|
General Services
|
$ 25,000.00
|
$7,193,550.00
|
$7,218,550.00
|
|
Houston Airport System
|
$ 340,000.00
|
$1,360,000.00
|
$1,700,000.00
|
|
Houston Public Works
|
$ 112,266.67
|
$ 525,733.33
|
$ 638,000.00
|
|
Houston Parks and Recreation
|
$ 3,450.00
|
$ 420,000.00
|
$ 423,450.00
|
|
Solid Waste Management
|
$ 3,000.00
|
$ 17,000.00
|
$ 20,000.00
|
|
Totals
|
$ 483,716.67
|
$9,516,283.33
|
$10,000,000.00
|