Request for Proposals Received March 7, 2019 for S19-T25941 - Approve an ordinance awarding a contract to J.R. Jones Roofing, Inc. in the maximum contract amount not to exceed $10,000,000.00 for roof repair and replacement services for the General Services Department on behalf of various City Departments.
Specific Explanation:
The Director of the General Services Department and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a two-year contract, with three one-year options to J.R. Jones Roofing, Inc. in the maximum contract amount not to exceed $10,000,000.00 for roof repair and replacement services for Houston Pubic Works, Houston Airport System, Houston Parks & Recreation, Solid Waste, and General Services Departments.
The scope of work requires the contractor to furnish all labor, personnel, supervision, equipment, tools, materials, supplies, scaffolding, permits, transportation, bonds, other incidentals, necessary insurance, and compliance with the 2019 construction wage scale to remove, repair and replace existing roofs at various City buildings. The contract will also be used to repair roofs that are under manufacturer’s warranty, but beyond the standard one-year installation warranty.
The pricing is determined by the contractor providing a cost factor co-efficient multiplied by pre-priced tasks as listed in the R.S. Means Facilities Construction Cost Data Books. Work will be approved by work orders issued on an as-needed basis. J.R. Jones Roofing, Inc. is qualified/authorized to perform warranty repair on major roofing manufacturing systems, including Dow Corning, Genflex, Imetco, Malarkey, MBCI, Tamko, Siplast, and Versico.
This project was advertised in accordance with the requirements of the State of Texas bid laws. Seventy-two prospective proposers downloaded the solicitation document from SPD's e-bidding website, and as a result, proposals were received from J.R. Jones Roofing, Inc., Gutier, LLC, D7 Roofing and Metal, LLC, and Charter Roofing Company, Inc. The evaluation committee was comprised of four evaluators from General Services, Airport, and Houston Public Works Departments. The proposals were evaluated based upon the following criteria.
• Contractor Qualifications and Experience
• Employees Qualifications and Experience
• Project Management Services
• Subcontractors/Suppliers
• Safety Record and Program
• Claims History
• Price
J.R. Jones Roofing, Inc. is recommended for award.
M/WBE Subcontracting:
This request for proposal was issued as a goal oriented contract with a 15% M/WBE participation level, 12% MBE and 3% WBE participation goals. J.R. Jones Roofing, Inc. has designated the below-named companies as its certified M/WBE subcontractors.
Name Type of Work Dollar Amount Percentage
Roofing Designs by JR, LLC Roofing Services $1,200,000.00 12%
dba Roofing Designs
Affordable Quality Roofing, LLC Roofing Services $300,000.00 3%
Houston Chem Safe, Inc. dba Roofing Materials $300,000.00 3%
HCS Supplies
Pay or Play Program:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, J.R. Jones Roofing, Inc. has elected to pay into the Contractor Responsibility Fund in compliance with City policy.
Hire Houston First:
The proposed contract requires compliance with the City's Hire Houston First (HHF) ordinance that promotes economic opportunity for Houston businesses and supports job creation. In this case, J.R. Jones Roofing, Inc. does not meet the requirements for HHF designation; no other HHF firms were within three percent.
Fiscal Note:
Funding for this item is included in the FY20 Adopted Budget. Therefore, no Fiscal Note is required in the Financial Policies.
__________________________________ ___________________________________
Jerry Adams, Chief Procurement Officer Department Approval Authority Signature
Finance/Strategic Procurement Division
ESTIMATED SPENDING AUTHORITY
|
Department
|
FY20
|
Out-Years
|
Total Amount
|
|
General Services
|
$ 25,000.00
|
$7,193,550.00
|
$7,218,550.00
|
|
Houston Airport System
|
$340,000.00
|
$1,360,000.00
|
$1,700,000.00
|
|
Houston Public Works
|
$112,266.67
|
$ 525,733.33
|
$ 638,000.00
|
|
Houston Parks and Recreation
|
$ 3,450.00
|
$ 420,000.00
|
$ 423,450.00
|
|
Solid Waste Management
|
$ 3,000.00
|
$ 17,000.00
|
$ 20,000.00
|
|
Totals
|
$483,716.67
|
$9,516,283.33
|
$10,000,000.00
|