S49-H29145 - Approve an ordinance awarding a contract to Aurigo Software Technologies, Inc. in the maximum contract amount not to exceed $2,307,625.00 through the General Services Administration (GSA) Schedule 70 Contract through the Cooperative Purchasing Program for the purchase of Aurigo Masterworks Software Application and Professional Services for Houston Public Works.
Specific Explanation:
The Director of Houston Public Works and the Chief Procurement Officer recommend that City Council approve an ordinance awarding a five (5) year contract to the GSA contractor Aurigo Software Technologies, Inc. through the General Services Administration (GSA) Schedule 70 Contract through the Cooperative Purchasing Program in the maximum contract amount not to exceed $2,307,625.00 for the purchase of Aurigo Masterworks Software Application and Professional Services for Houston Public Works. The Chief Procurement Officer and/or the Director of the Houston Public Works may terminate this contract at any time upon 30-days written notice to the contractor.
The scope of work requires the contractor to provide a Commercial Off-The-Shelf (“COTS”) software solution and professional services to include project planning, business process mapping, design, configuration, solution testing, deployment and implementation of Aurigo Masterworks Cloud software suite, training and support.
This project will migrate the data within the current Capital Improvement Project Management Systems (CIPMS) to the Aurigo Masterworks Software System which is an integrated cloud-based software system that combines project management, contract management, project planning and includes many features for managing capital projects. The benefits to the service lines include managing workflows, budget tracking, monitoring, modifying project schedules, utilization of project dashboards and tools, reporting, document management and records management. The advantages to the City include increasing productivity, accountability, controlling costs and managing schedules, which will ultimately maximize the use of time and resources.
Sections 271.081 through 271.083 of the Texas Local Government Code provide the legal authority for local governments to participate in the State of Texas Purchasing Program.
MWBE Participation:
M/WBE Zero Percentage Goal document approved by the Office of Business Opportunity.
Hire Houston First:
This procurement is exempt from the City’s Hire Houston First Ordinance. Bids/proposals were not solicited because the Department is utilizing a Cooperative Purchasing Agreement for this purchase.
Pay or Play:
The proposed contract requires compliance with the City's 'Pay or Play' ordinance regarding health benefits for employees of City contractors. In this case, the contractor provides health benefits to eligible employees in compliance with City policy.
Fiscal Note:
Funding for this item is included in the FY 2020 Adopted Budget. Therefore, no Fiscal Note is required as stated in the Financial Policies.
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_______________________________________
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______________________________________
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Jerry Adams, Chief Procurement Officer
Finance/Strategic Procurement Division
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Carol Ellinger Haddock, P.E., Director
Houston Public Works
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Estimated Spending Authority
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DEPARTMENT
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FY2020
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OUT YEARS
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TOTAL
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Houston Public Works
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$1,107,625.00
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$1,200,000.00
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$2,307,625.00
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